Accounting Assistant

Since 1998, AVL Manufacturing has been responding to industrial markets with turnkey manufacturing solutions. As an independent Canadian company focused on the design, development, engineering, and integration of renewable & nonrenewable power generation, we are committed to exceeding customer expectations. AVL Manufacturing has now transformed into one of Canada’s largest privately owned engineering, manufacturing, and assembly facilities.

AVL Manufacturing Inc. has been designing, manufacturing, and integrating various types of power generation, energy storage, cogeneration enclosures, and complex fabrications for many years. AVL provides clients with unique collaborative design, engineering, project, and full manufacturing and assembly solutions. In order to exceed our clients’ satisfaction, we commit to understanding their needs. From concept to commissioning, our unique company has your project covered.

We are currently seeking an experienced, reliable, and motivated Accounting Assistant to add to our team

**Job Summary**:
The Accounting Assistant‘s primary function is to provide support to the Accounting Supervisor, in particular accounts payable, and invoicing, and perform general accounting and administrative duties as assigned. Comprehensive training will be provided upon start.

**Job Responsibilities & Key Accountabilities**:
1. Assist in the development, implementation, training, and documentation of policies and procedures related to the accounting process, reception, and general administration such as telephone system, office supplies, mail, couriers, and filing.

2. Process vendor invoices by matching invoices against receivers, established contracts, or getting approval from the buyer. Resolve invoice discrepancies with the buyer and/or vendor. Enter invoices in AP system.

3. Assist with bi-weekly payroll.

4. Review, post, and process payments for Employee Expense reports.

5. Greeting and directing visitors in a courteous and professional manner.

6. Providing general support to the accounting department.

7. Preparing and processing invoices, sales receipts, and customer payments.

8. Prepare purchase orders for approval and fulfillment.

9. Scanning and filing accounting documents.

10. Performing reconciliations, updating accounts payable and receivable, and issuing invoices.

11. Resolve account payable and receivable issues or queries.

12. Maintaining records and ledgers.

13. Accurately perform daily reconciliations of cash, check, and credit card transactions, and tally and file invoices.

14. Compile and prepare routine reports and summaries.

15. Preparing deposits and delivering them to banks.

16. Assisting with reviewing records and expenses, among other items as assigned.

17. Maintain confidentiality of all financial data.

18. Ordering basic office supplies.

19. Miscellaneous Data entry as required e.g. inventory.

**Knowledge/Experience**:
At a minimum, an Associate's degree in Accounting, Bookkeeping, Finance, or a similar field. Bachelor's degree preferred. An equivalent combination of education, training, and experience can be substituted.
- 1-3 years of relevant, hands-on accounting experience.
- Proficient in advanced knowledge of Microsoft Office Applications, including Excel.
- Excellent verbal and written communication skills.
- Strong attention to detail and accuracy.
- Ability to work independently on assigned duties.
- Demonstrates an ability to manage a variety of priorities while meeting deadlines.

**Other Requirements**:
1. Demonstrate a knowledge and an understanding of the Occupational Health and Safety Act.

2. Understand how this position impacts the quality of products and services provided to our customers.

3. Produce quality work (on-spec., on-time, on-budget).

4. Participate pro-actively in the continuous improvement process.

5. Be self-motivated with a positive attitude and the ability to multi-task.

6. Work well within a team environment.

7. Strong problem-solving and analytical skills.

8. Excellent organizational, interpersonal, and communication skills.

9. Maintain a professional, clean, and safe work area.

AVL Manufacturing offers a competitive compensation package with exceptional benefits.

We thank all applicants, however, only those selected for an interview will be contacted.

AVL Manufacturing is committed to accommodating people with disabilities as part of our hiring process. If you have specific requirements, please advise Human Resources during the recruitment and selection process.

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Profit sharing
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person