Base Material Coordinator

Top Aces is a privately owned, Montreal-based global leader in aerospace and defence founded in 2000 by three former Royal Canadian Air Force CF-18 fighter pilots. We provide advanced adversary (Red Air), air-defense and Joint Terminal Attack Controller (JTAC) training services to allied forces around the globe, including Canada, Germany and the USA.

Top Aces is changing the face of air combat training with our innovative technology, highly experienced team and an unparalleled safety record of more than 100 000 operational training hours flown in support of our customers worldwide. Our dynamic team contributes to delivering on our purpose of training the next generation of combat leaders by living our values of Service, Integrity, Excellence, and Together every day

Join our team

Essential Duties and Responsibilities:
The Base Material Coordinator (BMC) will report to the ISC manager, but will also adhere to functional and compliance direction from the Top Aces Integrated Supply Chain (Supply Chain) Manager, and support the function of Top Aces ISC. Primary responsibilities include:

- Be knowledgeable of and adhere to TA policies and procedures;
- Have detailed knowledge of TA Supply Chain policies and processes;
- Manage local stores inventory and any satellite warehousing - Parts count and locations;
- Manage local and/or satellite Quarantine inventory - count and locations;
- Maintain valid Dangerous and Controlled goods certifications;
- Establish and maintain current inventory of hazardous material / explosives;
- Maintain a valid fork-lift operator permit;
- Oversee local RFP, PO and RO transactions in TA IT systems;
- If required, create Request for Quotes (RFQs) to obtain price and availability;
- Coordinate required purchasing actions with TA Logistics. Conduct local consumables purchasing;
- Monitor estimated delivery dates and proactively deal with Suppliers to ensure timely deliveries;
- Communicate with local employees and TA Logistics to manage and mitigate impact of overdue orders;
- Receive merchandise from different sources;
- Conduct in-coming inspection, then store appropriately and populate the inventory system accordingly;
- Collaborate with TA Log staff and suppliers to ensure vendor quality assurance;
- Prepare items for shipping (packing), respect special packaging instruction if required;
- Adhere to DG and CG shipping requirements. Be prepared to support routine cross border shipments;
- Support TA safety programs and Quality Management System;
- Provide ISC support to deployed operations, under supervision of deployed Maintenance Lead;
- Prepare part kits for maintenance personnel;
- Attend training courses to ensure continued qualifications;
- Assist in the on-the job training and instruction of personnel as required; and

Perform other related duties as assigned by supervisor.

Education and/or Work Experience Requirements:

- Previous experience with shipping/receiving and/or inventory/stores management;
- Previous military or commercial aviation logistics experience a significant asset;
- Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers in English. Frech a significant asset;
- Excellent computer proficiency (MS Office - Word, Excel and Outlook). Experience with ERP Systems and/or Sharepoint an asset;
- L'expérience du système RAMCO est un atout considérable.
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service;
- Team player, but able to work independently with mínimal supervision to carry out tasks within parameters of instructions given, prescribed routines, and standard accepted practices;
- High level of professionalism continuously shows courtesy and respect for team members.
- Ability to perform all work in support of our Corporate Values of Safety, Teamwork, Focus and Integrity
- Demonstrates strong and visible support of our values

Physical Requirements:

- Must be able to lift and carry up to 50 lbs
- Must be able to talk, listen and speak clearly on telephone

Working Conditions
- Work is mainly during the day and week (schedule to be discussed)
- International travel is a possibility (to be discussed)

Training:

- OH&S (Occupational Health and Safety) program training
- RAMCO system training
- Handling, Storage and Shipping of dangerous goods training
- MSDS training
- Forklift operator license

Occupational Health and Safety Responsibilities:
You will have the following responsibilities in order to comply with the company's Occupational Health and Safety program:

- Working in compliance with Occupational Health and Safety acts and regulations
- Following safe work practices and procedures and using safeguards and personal protective equipment
- Reporting hazards (such as unsafe situations and activities) to their supervisor immediately.

Security Clearance Requirements/ CGP / ITAR:
Positi