**Position overview**

Support the conveyancing team with opening client files, communicating with clients, handling simple conveyance files and performing other administrative duties.

**Key Accountabilities**
- Open client files in conveyancing software and physical folders.
- Collect and enter client or stakeholder details and ensure the smooth flow of information when forwarding to appropriate staff.
- Contact clients to confirm personal details and schedule appointments.
- Research property details, confirm legal descriptions and order necessary searches.
- Order mortgage payouts, strata documents and vendor documents.
- Prepare correspondence to clients, other clients’ legal representative, and other parties as required.
- Establish a personal bring forward system and ensure follow up with holdbacks, discharges, state of title certificates, and closing of files after a real estate transaction has completed.
- Maintain and manage confidential records, including scanning, filing and shredding physical and electronic records.
- Cover reception and provide administrative support as needed for breaks, holidays, etc.
- Go to banks for mortgage payouts and deposits, pick up cheques at other offices and drop off mail.
- Handle simple conveyance files (i.e. transfers, transmissions and sales).
- Attend to tasks, research, follow up, and other duties as may be requested by the Notary(s) or conveyancing team.

**Experience**

Minimum 6 months working in an administrative role, experience working in real estate conveyancing in a lawyer or Notary office considered an asset.

**Knowledge**

Microsoft suite and Adobe. Knowledge in the following is considered an asset: BC Online, webfiling and ProSuite, knowledgeable in LTSA procedures, Land Title Act, types of land registration etc.

**Hours**: M-T 9:00AM -5:00PM and F 9:00AM-4:00PM

**Job Types**: Full-time, Permanent

Pay: $21.00 per hour

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- conveyancing: 1 year (required)

Work Location: In person