Inventory and Office Administrator

**Position: Inventory and Office Administrator**

**Join the Pioneering Team at Zero Point Cryogenics**

**Why Choose Zero Point Cryogenics**

At Zero Point Cryogenics, we are not just a company, we are a hub of cutting-edge scientific innovation. If your passion lies in pioneering technology and you thrive in an environment of deep technological exploration, we offer you a unique growth opportunity. As part of our rapidly growing team in Canada, you'll join a proud collective of educated and skilled professionals dedicated to solving some of the most complex problems in the field of cryogenics. We value each team member's unique contributions and ensure that work-life balance is not just a concept, but a practice.

**What We Do**

At Zero Point Cryogenics, we specialize in the development and commercialization of state-of-the-art dilution refrigerators - the cornerstone technology for quantum computing and research. Originating from a low-temperature physics research group at the University of Alberta, our focus on excellence and innovation is unwavering. We are committed to improving our existing systems and innovating new solutions to meet our diverse clientele's needs. ZPC’s clientele includes quantum computing companies, academic institutions, and government laboratories.

**Who We are Looking for**

**What will You DoERP Implementation and Training**
- Gain proficiency with Odoo to effectively manage inventory and procurement processes.
- Train employees on key functions of Odoo, ensuring they understand and can utilize its features.
- Troubleshoot and address user issues with the ERP system, escalating when necessary.

**Shipping and Receiving**
- Receive, inspect, and verify incoming shipments for accuracy and condition.
- Process outgoing shipments, including packaging, labeling, and coordinating with courier services.
- Maintain accurate records of all incoming and outgoing inventory.
- Ensure proper storage and organization of inventory in designated locations.

**Procurement Assistance**
- Assist the Procurement and Inventory Lead by sourcing and ordering materials, equipment, and supplies.
- Track order statuses and follow up with vendors to ensure timely deliveries.
- Maintain a well-organized inventory database and monitor stock levels to prevent shortages.

**Logistics Coordination**
- Arrange travel accommodations, including flights and hotels, for staff as required.
- Coordinate the shipping of materials and equipment to off-site locations or events.
- Ensure compliance with company and regulatory guidelines for logistics and travel.

**General Office and HR Administration**
- Organize and execute monthly company events, including BBQs and social gatherings.
- Purchase groceries, snacks, and other office necessities to maintain a stocked and functional workplace.
- Order office supplies and manage inventory to ensure availability of essential items.
- Assist in booking interviews and performance reviews and conducting reference checks as assigned by the Office Manager.
- Water office plants and contribute to maintaining a clean and welcoming workspace.

**What are We Looking forEducation and Experience**
- High school diploma or equivalent; post-secondary education in logistics, supply chain, or a related field is an asset.
- A minimum of 2 years of experience in inventory management, shipping/receiving, or a similar role.

**Skills and Competencies**
- Strong organizational skills and attention to detail.
- Proficiency in inventory management systems and Google Workspace.
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize responsibilities in a fast-paced environment.
- A proactive and resourceful mindset with a strong sense of initiative.

**Physical Requirements**
- Ability to lift and move items up to 50 lbs.
- Comfortable standing or walking for extended periods while managing inventory.

**What Will You Bring**
- Motivation and work ethic to stay engaged in a fast paced, creative problem-solving environment.
- Willingness to do whatever is in front of you even if it is not in your job description.
- Exceptional communication and interpersonal skills, both oral and written, with the ability to clearly articulate ideas and challenges with a collaborative attitude.
- Sense of responsibility for technical quality of work, own your mistakes, and hold yourself accountable to continuous improvement.
- Willingness to take on unfamiliar tasks and to help the team learn what you figure out.
- Openness to respectfully take guidance and training from the Procurement and Inventory Lead and Office Manager.
- A sense of ownership for the shop space that you are working in.
- Excellent work history and solid references.
- A valid driver's license.

**Our Core Values**
- **Pursuit of Innovation**: We embrace mistakes as stepping stones in our journey of discovery and innovation.
- **Built Through Teamwork**: Our best solutions and products emerge from collaborati