Executive Administrator

7 days ago

Guelph, Canada HearCanada Full time

_HearCANADA bolsters a world-class team of hearing care professionals who share a passion for providing Wonderful Sound for All. With 60% of the Canadian population experiencing a type of hearing health issue in 2021, our teams are passionate about providing an exceptional client experience through their hearing journey, going above and beyond to provide sustainable and meaningful solutions._

We are seeking a full-time, permanent Executive Assistant to join our team at our head office in Guelph, ON

**What it’s all about**:
HearCANADA is looking for a dynamic Executive Administrator**.** This position will be responsible for supporting the CEO and the Executive team with all administrative activities.

**What we offer you**:

- Competitive compensation package + travel allowances and mileage
- Comprehensive, employer-funded benefits package
- Healthcare spending account
- RRSP program + employer matching
- Paid vacation and personal days
- Education assistance program
- Annual health & wellness benefit program
- Mentorship and development opportunities

**What you will do**:

- Managing the executive’s calendar up-to-date, including adding events, rescheduling appointments and providing daily briefings
- Acting as the point of contact among executives, employees, clients, and other external partners
- Preparing and managing of corporate communication presentations
- Maintains meeting minutes for Executive meetings and assists in next steps.
- Schedule travel for executive and management as required
- Co-ordinate planning of all company regional/annual meetings and organizing events that take place externally, such as fundraisers, sporting tournaments, and appreciation events
- Conducting research and creating reports on various topics based on the needs of the executive
- Keeping important information and documents organized physically, and electronically
- Maintaining a high degree of discretion and confidentiality
- Other related duties as assigned

**What we are looking for**:

- Degree in Business Administration or a combination of education/experience
- Highly proficient in corporate communications and presentation preparation
- High Proficiency in Microsoft Office (Word/Excel/PowerPoint/Outlook)
- Strong ability to collect, organize, analyze, and disseminate data with attention to detail and accuracy in Microsoft Excel.
- Ability to work in a fast-paced team environment.
- Strong multitasking skills with the ability to prioritize tasks.
- Problem-solving skills with a keen eye for details
- Exceptional time-management and organizational skills
- Strong verbal as well as written communication skills Excellent written & oral communication skills; ability to communicate appropriately with a variety of stakeholders (peers, management, suppliers, customers, etc.).

**Job Types**: Full-time, Permanent

**Benefits**:

- Extended health care
- RRSP match

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Guelph, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

Work Location: Hybrid remote in Guelph, ON

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