Manager, Facility and Equipment

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Facilities Management, Level B

Job Title

Manager, Facility and Equipment

Department

Facilities | Athletics and Recreation

Compensation Range

$6,251.00 - $8,986.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

November 25, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Manager, Facilities and Equipment is responsible for overseeing the facility maintenance and equipment management of various recreation facilities including: the Student Recreation Centre (SRC), Recreation Centre North (REC North) the ARC, Ponderosa Commons studio and War Memorial Gym. The newest addition to these facilities, REC North is a new building which houses state-of-the-art equipment and recreational opportunities including three full gymnasiums, 24,000 sq ft Fitness Centre, strength and cardio equipment, functional training, multipurpose spaces, 3 lane running track and more. This is a larger, more active student recreational facility which in addition to fitness and recreation programming, will facilitate drop in programs, Kinesiology academic classes, Varsity practices, external and student group bookings.

This position is responsible to plan, implement and coordinate projects, building, fleet and equipment maintenance, large fitness equipment purchasing, safety protocols and sustainability initiatives for a select number of facilities managed by UBC Athletics and Recreation. The incumbent must maintain good relationships with operations managers, recreation programmers, facility users and students to resolve complaints and issues related to facilities and equipment managed by UBC Athletics and Recreation. This position works closely with the department of Risk Mitigation and UBC RMS (Risk Management Services) to develop, update and manage Health and Safety policies. Works with students and staff to coordinate efforts related to Climate Change Action Plan.

The incumbent should expect to be at their desk only 75% of the time as they are expected to travel between buildings to perform inspections of facilities or to meet with colleagues within the properties managed by UBC Athletics and Recreation. This position will require evening and weekend work. This position works primarily out of an office located in REC North.

Organizational Status
Athletics & Recreation (A&R) is a department within the VP Students portfolio, with a strong focus on creating an exceptional UBC student experience. The A&R Department has a team of approximately 125 employees and is led by a strong cross-unit management team. It services over 20,000 students through recreational programming, 26 varsity teams, and 13 competitive clubs along with thousands of members of the UBC community.

Work Performed

Facility Maintenance and Project Management
- Manages all aspects of building maintenance such as renovations, projects, preventative maintenance and custodial, using input from area managers for select buildings managed by UBC Athletics and Recreation focusing on to the Student Recreation Centre, REC North, ARC, Ponderosa Commons Studio and War Memorial Gym. Assembles specifications, drawings and cost estimates.
- Manages and administers department service contracts and capital renovations, including developing tender documents and supervising the performance of external service providers. Checks to ensure that work is completed in accordance with requirements and specifications.
- Monitors the condition of buildings and initiates action to improve deficiencies. Works with Building Operations on associated reactive and preventative maintenance
- Has a thorough knowledge of the complex policies, procedures, guidelines, standards, protocols, work flows and systems used for maintaining facilities.
- Facilitates the repair, maintenance, and installation of user equipment, products, materials and furnishings. Makes recommendations to departmental managers.
- Expedites delivery and installation of equipment and materials to support the completion or work requests within an established timeframe. Supports good customer service by providing timelines to