Payroll Compliance Specialist

**Job Title**: Quality Compliance Specialist - Payroll, Invoicing, and Reporting

**Job Overview**:
The Quality Compliance Specialist plays a critical role in ensuring the accuracy and integrity of payroll reports and invoicing processes for multiple clients and customers. This individual will oversee the verification and reconciliation of weekly payroll reports to ensure that timesheets, pay rates, hours, premiums, and expenses align with client submissions for all employees and independent contractors. In addition, they will be responsible for identifying discrepancies, calculating necessary adjustments, and coordinating corrections with relevant departments. This position requires a meticulous, detail-oriented individual who can handle high volumes of reports, meet tight deadlines, and ensure that all financial records are accurate and compliant with internal standards and client expectations.

**Key Responsibilities**:

- ** Payroll Report Verification**:
- Review weekly payroll reports for multiple clients to ensure alignment with submitted timesheets.
- Verify accuracy of pay rates, hours worked, premiums, and expenses, ensuring they match client submissions.
- Analyze payroll reports generated by the payroll department to ensure compliance with multi-provincial payroll regulations.
- Confirm the accuracy of all payroll elements, including wages, benefits, deductions, taxes, and employee classifications, according to provincial legislation.
- Identify discrepancies in payroll data and calculate required adjustments.
- Ensure accurate generation of reports post-correction and ensure adjustments are reflected across applicable systems and outlining corrections to submit to management and applicable departments.
- ** Reporting and Adjustments**:
- Generate reports to cross-check payroll reports with bank deposits to identify any discrepancies or required adjustments.
- Investigate the sources of reporting inaccuracies and implement corrective actions.
- ** Invoicing Review**:
- Review large volumes of generated invoices to ensure they accurately reflect payroll reports, client-specific billing terms, and any unique fees.
- Identify discrepancies between payroll and invoicing data and work closely with the invoicing department to resolve issues.
- Review invoices generated by the Funding and Receivables department to ensure correct sales tax calculations across multiple provinces.
- Confirm the accuracy of tax rates, exemptions, and compliance with provincial and federal tax laws.
- ** Register Report Creation**:
- Create detailed register reports in the required formats as per client specifications, summarizing individual client invoicing.
- Submit the reports to the funding department as required for further processing.
- Add
- **Collaboration and Communication**:
- Responsible for 100% accuracy in both payroll, ledgers, and invoicing.
- Serve as the point of contact for any payroll, invoicing, or reporting discrepancies across departments.
- In the event of discrepancy - effectively communicate discrepancies to management and the appropriate personnel - provide clear, actionable directions for corrections.
- Develop and implement protocols and best practices for preventing future discrepancies and improving operational processes.
- Support the implementation of continuous improvement initiatives related to payroll and invoicing processes.
- ** Accuracy and Timeliness**:
- Maintain a high level of accuracy and attention to detail when reviewing large volumes of reports and invoices.
- Thoroughly review all relevant payroll and invoice documentation to identify any discrepancies or compliance issues.
- Investigate discrepancies, propose solutions, and collaborate with internal teams to implement corrective actions.
- Ensure all processes are completed within tight processing deadlines to avoid delays in client-facing documents.
- ** Compliance and Quality Assurance**:
- Ensure that all payroll reports, invoices, and related documents adhere to internal quality standards and client requirements.
- Regularly monitor for inaccuracies and ensure all errors are corrected before client delivery.
- Stay current on multi-provincial payroll and sales tax legislation, ensuring all processes comply with changing regulations.
- Suggest process improvements and provide feedback for system enhancements to streamline payroll and invoicing accuracy.
- Collaborate with management to review and update operational protocols, ensuring efficiency and compliance.

**Key Skills and Qualifications**:

- Exceptional attention to detail and ability to spot discrepancies in complex financial data.
- Strong organizational skills and the ability to manage large volumes of data while meeting tight deadlines.
- Excellent communication skills for collaborating with various internal teams and addressing issues promptly.
- Proficiency in Microsoft Excel, Microsoft Teams, Outlook, and Microsoft Planner.
- Strong problem-solving skills and