Pmrc, Meeting Planning

Overview:
**Entrepreneurial Spirit, Rooted in Tradition.**
Mitsubishi Tanabe Pharma Canada, Inc. (MTP-CA) based in Toronto, is a wholly owned subsidiary of Mitsubishi Tanabe Pharma America, Inc. (MTPA), which touts a storied reputation more than 300 years in the making. Our parent company, Mitsubishi Tanabe Pharma Corporation (MTPC) - one of Japan’s most respected - is a research-driven pharmaceutical company that has tirelessly pursued medical breakthroughs with global reach. MTPC has discovered and produced several first-in-class medicines for serious diseases, including multiple sclerosis (MS), diabetes mellitus (DM), and amyotrophic lateral sclerosis (ALS).

MTP-C’s commitment to patients and their communities continues with a robust late-stage pipeline of investigational treatments for difficult-to-treat diseases and commercializing products with significant unmet medical needs in Canadian markets. The company handles sales, marketing, market access, and business development functions. MTP-C is dedicated to improving the treatment environment for those with debilitating diseases, researching on real-world evidence, and creating hope for all facing illness and currently seeking motivated professionals who share our vision of scientific excellence, innovation, and unwavering dedication to improving the lives of patients.

The PMRC, Meeting Planning & Field Coordinator will be responsible to facilitate the review and approval process for all promotional pieces, works closely and collaboratively with the PMRC reviewers, project owners and agencies as well as coordinating the promotional materials fulfillment and decommissioning process. Will work collaboratively with various functional areas, primarily Medical Affairs, Regulatory, Legal & Compliance, Marketing, Public Affairs, Market Access and with external partners including vendors and agencies. Will independently manage a variety of programs of many types and sizes while adapting quickly to the budgeting, contracting, planning and financial process. Incumbent will manage the planning and execution of field/marketing meetings and medical conventions. He/she will provide counsel, promote cost savings initiatives, and ensure programs follow consistency and standardization while adhering to controls and compliance guidelines. Will manage the MTP-CA budget planning and execution, team calendars, Quarterly Action List development and execution, and other admin/projects as assigned.

**Responsibilities**:

- Facilitate the review of external communications and promotional activities.
- Ability to lead PMRC meetings including all preparation of agendas, prioritization of items that require discussion, documentation of key decisions and next steps.
- Ensure that all organizational SOPs and business rules are adhered to by all reviewers, project owners, agencies, vendors, etc. during all stages of the PMRC review process.
- Trains new project owners, reviewers and agencies on their roles and responsibilities in the PMRC process and how to effectively leverage the Veeva system.
- Develops and provides input for policies, procedures and training related to advertising, promotion and marketing compliance, drawing on a current knowledge of Canadian guidelines and regulations governing product promotions
- Demonstrates strong attention to detail in recording agreed changes, document revisions during PMRC meetings and throughout the lifecycle of a piece from concept to decommissioning
- Demonstrates strong communication skills in facilitating meetings
- Lead weekly calls with Fulfillment warehouse vendor, monitor inventory levels and ensuring materials are being set up correctly by project owners and Agencies of Record (AORs)
- Follows directions and manages multiple, concurrent projects while adhering to deadlines and tracking with overall workflow requirements
- Performs other duties as required
- Manages annual planning calendar, annual budget development, on-going budget tracking, and maintains quarterly business reviews to ensure accurate meeting forecasting and service level expectations.
- Drives flawless execution of meeting logistics from inception through completion, including onsite management for various meetings including, training meetings, POA meetings, convention management, launch meetings, and leadership meetings.
- Manages venue/vendor search as required, negotiating agreements and contracts within company guidelines.
- Leads detailed timeline management and execution for logistics to include, pre-event planning and review, air travel, hotel/rooming, event space, literature, gifts, exhibits/production/experiential, and event attendance and staffing.
- Liaises with all event stakeholders (internal leaders and teams, medical/trade associations, preferred management companies and various vendors).
- Develops comprehensive budget for each meeting and ensures it’s approved, adhered to, and that final costs and savings are reported.
- Reviews compan