Housing Administrator

5 days ago

Kitchener, Canada RCMS Full time

The Housing Administrator is primarily responsible for all administrative and financial information processing activities at their assigned sites; in addition to the oversight and coordination of the Company’s administration systems and record keeping. The Housing Administrator will be a key liaison between the site and their Property Manager and will be responsible for the areas of member/tenant services, financial information processing, maintenance, office administration, inquiries and community development.

Essential Functions and Basic Duties

Office Administration
- Prepare reports, memorandums, notices, action lists and board meeting minutes in a timely manner.
- Ensure all board packages are prepared prior to the assigned deadline.
- Reply to member/tenant inquiries and concerns in a timely manner.
- Provide community involvement and support to various committees, clubs and initiatives at your site.
- Coordinate the move in/out process for your site.
- Fill vacancies in a professional, expedient and efficient manner at all times.

Financial
- Ensure that the payables and receivables systems are functioning and conforming to company policies.
- Prepare cheque requisitions for Manager's review and approval.
- Enter all deposits and expenses into the YARDI accounting system.

Rent Geared Income Calculations (RGI)
- Enter information into HMWorks.
- Calculate housing charges/rent according to proper procedures.
- Provide the appropriate notices in accordance with regulations.

Maintenance
- Ensure that the maintenance work order system is functioning in accordance with the various policies and procedures.
- Collect, assign and enter all work-orders into HMWorks in a timely manner.
- Prepare monthly work order reports for review.
- Contact companies approved contractors when necessary ensuring that the proper approval process has been followed.
- Assist with contractors as required from time to time.

Miscellaneous
- Maintain a strictly professional relationship with members/tenants as well as committee members including the Board of Directors.
- Assist in updating co-op by-laws to correspond with legislation.
- Ensure all contract binders are kept up-to-date.
- Adhere to monthly administration timelines.

**Qualifications**:
**Education**:
High School Diploma, College or University preferred

Skills/Abilities:
Excellent verbal and written communication skills
Excellent organizational skills
Excellent customer service skills
Must be able to handle multiple projects at once
Must have a valid class “G” driver’s license and access to a vehicle

Experience Required: Minimum of one (1) year of administration experience

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