Human Resources Specialist

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Human Resources, Level B

Job Title

Human Resources Specialist

Department

HR Advising Support | President's Office, VPA, VPRI, VPH | Central Human Resources

Compensation Range

$6,747.50 - $9,701.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

July 23, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The Human Resources Specialist provides advice and guidance on a wide range of HR matters to management and staff of UBC Information Technology (UBC IT) and the Office of the CIO. In particular, this position manages and provides specialized expertise on job classification, full cycle recruitment activities and compensation matters and processes. Provides general advice in regards to interpretation of multiple collective agreements/handbooks and employment legislation. Provides support on return to work, accommodation and performance development and management issues. Assists with various HR and change management initiatives and projects. Provides guidance on processing of transactions in HR systems(i.e., Workday). This role responds to inquiries from senior leaders, managers and staff from client departments, and union representatives; referring more complex matters to the HR Manager(s) as appropriate.

Organizational Status
Reports to the Sr. Manager, Human Resources and takes day-to-day directions from Human Resources Manager(s). Partners with client departments. Works collaboratively with other members of the UBC IT Human Resources team and with various departments within UBC, including but not limited to: Central Human Resources (Advisory Services and Employee Relations, Compensation, Return to Work, Benefits, Hiring Solutions), Pensions, and Payroll.

Work Performed

Recruitment and Onboarding:
- Reviews and updates job descriptions within the portfolio, including ensuring equity and consistency among positions in the units and across the broader portfolio.- Ensures accuracy of all documents related to employment offers and oversees the recruitment and hiring of employees through Workday.-
- Manages all aspects of onboarding processes, including ensuring actioning of building access, technology set up etc. in advance of employee start date; and identifying training needs, developing and implementing training/orientation programs necessary to meet needs of new employees. HR Advising- Provides information and general advice to client departments regarding the interpretation of collective agreements and other agreements and handbooks governing conditions of employment, as well as employment policy and legislation affecting the workplace (e.g. Employment Standards, Human Rights Code, and Freedom of Information). Responds to enquiries from departmental managers, union representative and employees. Refers matters which are moderately complex to the Human Resources Manager(s).- Provides support to HR Manager(s) and general information and advice on various HR matters, including (but not limited to) performance management issues, organizational restructuring, change management, investigations, grievances, layoffs, terminations, or internal placement procedures involving CUPE 2950 and CUPE 116 staff. Conducts research for grievances and may participate in grievance meetings with the Union. Refers complex matters to HR Manager.- Drafts termination letters for review. Identifies and refers more complex issues to Human Resources Manager(s).- Facilitates graduated return to work and accommodation processes for employees returning to work and/or accommodations required to remain at work. Partnering with HR Manager(s) on complex/sensitive matters.- Coordinates compensation matters and advises management on salary administration for all staff groups including honorariums, probationary, progression to midpoint and merit increases. Advises on all relevant forms and ensures that salary administration process is implemented in compliance with collective agreements/handbooks. Consults w