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Casting Production Coordinator

2 weeks ago

Toronto, Canada Ubisoft Full time

**Company Description** Alice X Junction **is a multidisciplinary team specializing in motion capture, audio, scanning, casting, and data management and curation. We are a small team spread across two studios, Montreal and Toronto. We like to push our limits, and thanks to a strong team spirit, we succeed in doing so. We collaborate with Ubisoft game creators around the world, executing each project with the level of excellence that our productions deserve

The Casting Production Coordinator will perform administrative, casting and operational duties supporting productions and the motion capture department, in accordance with specific guidelines and procedures.

**Responsibilities**:
The main tasks are**:
**Talent Support**: Welcome and assist talent during recording sessions, auditions, and rehearsals, while managing actor access with security and reception.

**Data Management**: Enter and maintain talent and casting information in the internal database, along with tracking lists.

**Contract Administration**: Generate contracts and purchase orders, and handle signatures and invoices.

**Travel Logistics**: Arrange travel and immigration paperwork for actors, and compile expense reports.

**Availability Coordination**: Contact talent and agents to check availability and make bookings.

**Budgeting**: Provide quotes for talent and casting budgets.

**Session Coordination**: Create schedules and manage voice recording sessions, reserving studio time and directors.

**Makeup and Setup**: Schedule makeup artists and prepare scanning rooms.

**Insurance Management**: Handle insurance requests for actors.

**Studio Preparation**: Ensure studios are equipped with necessary refreshments.

**Footage Archiving**: Archive actor footage in the company database.

**Planning Tools Maintenance**: Maintain planning tools and team calendars.

**Talent Identification**: Collaborate with teams to find suitable talent within budget.

**Research**: Conduct research to identify fitting talent for roles.

**Casting Schedules**: Create and adjust casting schedules as needed.

**Audition Logistics**: Book audition facilities and manage logistics.

**Feedback Provision**: Provide casting feedback and shortlist recommendations to production.

**Talent Searches**: Conduct searches in the talent database and make recommendations.

**Agreement Negotiation**: Draft and negotiate talent agreements, including for international performers.

**Stakeholder Communication**: Facilitate communication between performers, agents, and production.

**Union Guidance**: Advise on union rules and rates.

**Relationship Management**: Build and maintain industry relationships.

**Additional Tasks**: Perform other related tasks
**Qualifications** Education**:

- Diploma or Degree in project management, audio, theatre, film/TV production or any other related field.

**Relevant experience**:

- 3 years+ experience casting for voice-over, theatre, film or television productions or talent agency(ies).

**Qualifications**:

- Able to work at the speed of the business and meet tight deadlines and manage several projects at once.
- Exceptional time management, organizational and problem-solving skills.
- Comfortable working with stakeholders at all levels.
- Works autonomously and is resourceful.

**Knowledge of**:

- Working knowledge of Office Suite (Excel, Word, TEAMS etc.) + familiarity with project management software (e.g., Click Up, Jira).
- Knowledge of the entertainment industry, agents & unions is an asset. Familiarity with ACTRA preferred.
- Basic knowledge of the video game industry is an asset.
- French fluency a strong asset.

**Additional Information** About Us**

Ubisoft's teams comprise 19,000 individuals spread across over 30 countries around the world and are united by a common mission: to enrich the lives of players through original and memorable gaming experiences. Their energy and talent have brought to life numerous acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come.

Ubisoft is a company committed to equal opportunities and believes that diversity of backgrounds and perspectives is essential for creating worlds that enable the flourishing and expression of all.

Working at Ubi MTL means enjoying a workplace that fosters creativity and encourages connection. We offer a collaborative space focused on professional advancement, learning opportunities, and well-being (our significant benefits package attests to this).

If you're excited about tackling exciting challenges, leveraging the latest technologies, and being part of the future of entertainment, join us in creating the unknown.

**At Ubisoft, you are welcome just as you are. We embrace diversity in all its forms. We are committed to fostering an inclusive and respectful work environment that celebrates all differences.