Accounting Receivable Coordinator

6 days ago

Victoria, Canada Coast Claims Insurance Full time

**About Coast Claims**:
Coast Claims Insurance Services has been a premier firm in the insurance adjusting industry since 1970. Over the years, we've attracted top-notch talent and expanded throughout BC, Alberta, Ontario, and the Northwest Territories, becoming Canada's fourth-largest firm. Today we are still employee-owned, fully independent, and completely committed to providing outstanding service at a fair price.

**About the Role**

We’re currently seeking an Accounts Receivable Coordinator who thrives on detail, accuracy, and collaborative problem-solving. If you enjoy working with numbers, ensuring financial data is clean and accurate, and being part of a team that keeps things running smoothly, this role is for you

**Key Responsibilities**:

- Accurately input daily EFT deposits into the financial system.
- Follow up with clients to match payments to outstanding invoices.
- Maintain thorough records of all transactions.
- Process and upload invoices regularly from internal systems to the accounting platform.
- Manage invoice corrections, including deletions and credit note creation, as requested by administrative staff.
- Prepare and process credit notes in accordance with company policies.
- Write off small payment discrepancies within pre-approved thresholds.
- Perform monthly reconciliation between internal billing and accounting systems.
- Ensure accuracy and alignment of accounts receivable balances across platforms.
- Review outstanding receivables and follow up on overdue accounts as needed.
- Communicate with administrative staff to ensure collection notes are accurate and complete.
- Upload and post invoices from internal systems to the accounting platform.
- Identify and resolve any missing or incorrect data in coordination with administrative teams.
- Serve as the primary backup for the Accounting Technician, ensuring continuity during absences or peak periods.
- Collaborate closely with the finance team to maintain consistent workflow.
- Assist with various administrative tasks to support the Finance department.
- Contribute to process improvements and uphold financial best practices.

**Why transition to Coast Claims Insurance Services?**
- Benefits packages including medical, dental, and vision
- Company matched RRSP
- 6 Paid sick days annually
- Work/Life Balance
- Engagement events
- Office hours are Monday to Friday
- Coast Claims prioritize diversity and while we thank all applicants for their interest in this opportunity, we will only be in direct contact with those applicants who are selected for an interview._

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