Coordinator, Visiting Researcher Program

**Job type**: Administrative

Posted: February 20, 2025
- “At Perimeter, I have found that on timescales of months, you can execute the kinds of projects that would otherwise take many years elsewhere. Anything can happen at Perimeter.”_
- Avery Broderick, Associate Faculty member, Perimeter Institute_

Scientists at Perimeter Institute explore the cutting edge of modern theoretical physics. They grapple with everything from the mind-bending mysteries of the quantum realm to fundamental questions about the universe that inspire awe in people of all ages and backgrounds.

At Perimeter we believe that national and global collaboration are central to the progression of theoretical physics and are proud to run our active ongoing visitor program. Read about one visiting researcher’s Perimeter Institute experience.

Reporting to the Associate Director, Educational Outreach and Scientific Programs, the **Coordinator, Visiting Researcher Program** is responsible for the administration of all aspects of Perimeter Institute’s Internationally renowned Visiting Researcher Program. Additionally, the Coordinator, Visiting Researcher Program, will provide general administrative assistance and back up support for the Program Lead, Visiting Research Program, and the Program Manager, Conference and Scientific Events during peak times.
- “Perimeter is a long-term investment that will pay off exponentially. The work we do here will yield profound results - not only for the future of technology, but for the future of Canada and all of humanity.”_
- Michael Serbinis, Board Chair, Perimeter Institute_

**What You'll Do**:

- Coordinate all aspects of the Visitor Program, ensuring compliance with policies.
- Oversee visitor requests, approvals, and communication, collaborating with IT to streamline processes.
- Maintain accurate visitor records in Salesforce and prepare visitor packages, invitation letters, and expense approvals.
- Coordinate housing arrangements and third-party cleaning services for visitors.
- Work closely with the Visiting Researcher Program Lead to enhance the visitor experience.
- Allocate desks in coordination with Facilities and People & Culture.
- Assist with quarterly KPI and Board reporting.
- Ensure visitor policies align with institutional equity, diversity, and inclusion (EDI) initiatives.
- Support additional projects as needed.

**What We're Looking for**:
**Education, Experience, Skills and Abilities**
- Postsecondary education in a relevant field.
- 1-3 years of experience in a service-oriented or administrative role.
- Strong interpersonal, organizational, and communication skills.
- Ability to work independently and collaboratively with diverse individuals.
- Proficiency in Microsoft Excel, Word, and CRM systems (Salesforce preferred).
- Adaptability to changing priorities in a fast-paced environment.

If this sounds like you, we’d love to hear from you Please submit your resume, highlighting your experience and qualifications, by **March 4, 2025** for full consideration. This posting will remain open until the position is filled.

We appreciate your interest in supporting Perimeter Institute’s mission. While we thank all applicants, only select individuals will be contacted.

We are committed to creating an exceptional workplace where innovation, growth, and well-being thrive.

**Here’s how we do it**:
**Flexible, Hybrid Work Environment**: We offer the flexibility you need to balance work and life, with options for hybrid arrangements.

**Comprehensive Health Benefits**: Your well-being matters to us. We provide extended health benefits that support you and your family in maintaining a healthy and balanced life.

**Employer-Matched Pension Plan**: We invest in your future by offering an employer-matched pension plan, ensuring financial security for the years to come.

**Generous Time-Off Policy**: We provide ample vacation, personal time, and other leave options so you can recharge and focus on what matters most.

**Personal and Professional Development**: We support your growth with dedicated funding for training, certifications, and professional development tailored to your goals.

**Dynamic, One-of-a-Kind Facility**: Work in a cutting-edge facility unique to Canada, designed to produce scientific breakthroughs by fostering collaboration, creativity, and a vibrant workplace culture.

If you're looking for a place where your contributions are valued, your development is supported, and your work environment inspires you, Perimeter is the place for you.