Residency Program Assistant

Position Information

**Position Title**
- Residency Program Assistant

**Department/Unit**
- Pathology

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S022-25

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Part Time

**Full-time Equivalency (FTE)**
- 0.5 FTE

**Salary**
- $27.37 - $34.66 per hour ($46,261 - $58,567 per annum, 32.5 hours per week). This is a 0.5 FTE position, so annual salary will be pro-rated to $23,131 - $29,284 per annum

**Classification**
- C6

**Provisional Statement**
- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- Dalhousie’s Faculty of Medicine teaches scientific excellence and humanity in medicine and trains doctors to be accomplished clinicians, compassionate caregivers, good communicators, and balanced individuals. The department of Pathology offers Masters, PhD and Residency training programs. Reporting to the Department Administrator and working with the Diagnostic and Clinical Pathology (DCP) Program Directors, the Program Administrator is the primary contact/resource for the DCP Program’s postgraduate residency.

**Key Responsibilities**
- Work closely with the Program Director to organize and coordinate resident schedules, evaluations, and maintain resident records. Maintain confidential and complete resident record of training files via both electronic and paper-based systems.
- Communicate with various rotation supervisors regarding residents scheduled for rotation blocks. Assist with the creation and modification of annual resident rotation schedules and assist in coordination of any electives.
- Maintain One45, send out evaluation forms to residents and follow up on outstanding evaluations on a regular basis. Run annual reports on Preceptor evaluation, Rotation evaluation, and AHD session presenter evaluation.
- Maintain and update the Canadian Accreditation Management System (CanAMS) records for preparation of external review and/or accreditation of the residency programs. Liaise with PGME and the Royal College of Physicians and Surgeons to keep aware of any changes to accreditation standards, process and procedures.
- Organize and support all CaRMS interviews for prospective residents. Work with the program directors to advertise vacant residency positions. Arrange and provide administrative assistance to the DCP Residency Program Committee, Competency Committee and any necessary sub-committees.

**Note**
- Due to operational requirements, the successful applicant is required to work in-person on campus.

**Required Qualifications**
- Business/administrative professional diploma with three to five years’ experience at a senior administrative level (or an equivalent combination of training an experience).
- Demonstrated ability to work in a high-profile confidential environment.
- Minute taking experience.
- Excellent communication and interpersonal skills.
- Demonstrated ability to handle multiple priorities.

**Assets**
- _Experience working in a large, complex environment such as a post secondary, government, or hospital environment_
- Experience using One45
- Ability to work independently
- Attention to detail

**Job Competencies**
- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**

Posting Detail Information

**Number of Vacancies**
- 1

**Open Date**
- 01/30/2025

**Close Date**
- 02/07/2025

**Open Until Filled**
- No

**Special Instructions to Applicant**

**Quick Link for Direct Access to Posting