Real Estate Administrative

_**---What we are looking for?----**_

We are looking for a sharp, organized, and proactive **Senior Executive to Junior Managerial role** to join our dynamic real estate team. The role is a slash / or a blend between an **administrative and executive assistant**, **marketing support and operations or production coordinator**.

**You must have at least 2-3 years clerical, office or administrative full time experience.** Will be an added bonus if you have experience working in a marketing, public relations, advertising, real estate, lawyer or corporate office.
- **---Key Responsibilities---**_

**40% — Administrative Support, Transaction Management and Client Relations**
- Draft paperwork and proper filings (contracts, addendums, etc.)
- Task coordination with brokerages, lawyers, developers, agents, partners
- Monitor client message threads, identify missed items and remind
- *Presale*: Update long term buyers on payments, developer updates and communications, respond to inquiries, help on closing.
- *Property Management*: Coordinate repairs, renewals, and statements
- *Resale*: Search properties, Arrange and prepare buyer tours

**40% — *Listing* Marketing: Productions and Operations Supports**
- Pre-Listing: Become the Mini-Project Manager ---Pro-actively identify, draft, update timelines for action items, including property tidy-up, repairs, renovations, touchups, cleaning, staging, photos, video, Lots of scheduling, coordination, communication and reporting on
- Upload listings and create flyers/web content by choosing eye-catchings and write effective selling points
- Active and timely communciations with vendors, clients, and the team regarding schedules, timelines, deliverables, and feedback

**20% — Market Research & Sales Analysis**
- Track local listings, sales, and competition
- Create internal market updates for clients
- Research new real estate projects and market trends
- **---Your personality or your skillsets or your experience:

-**_
- **must be a faster typer, fast learner and very familiar with APPLE computer system and some of the software**, including Apple Mail, Icloud, Apple Notes, Adobe Acrobat PDFs, Google Drive, MSWord, Excel, Canva, Safari, Chatgpt, etc. Experience in some real estate tools like MLS paragon, webforms, Docusign would be a bonus.
- **must be responsive, enjoy team work and communications, be comfortable working as a part of a supporting and coordinating team.**
You report to Carrie but expect lots of communications with 10-20 staff, agents, vendors across our team and 30-50 client groups. Many message passing in a smart and timely responsive manner is expected. Part of the job is to identify overlooked items and make sure the right person attends to it.
- **must be self-motivated and pro-active as this is NOT a junior role**which Carrie or the team can give you every instruction on each task. We expect a fast learner that can pick things up quickly, think logically, be self-aware of what is going on and what needs to be done at when.
- **must be detailed oriented, accurate and reliable.**
- **must have strong multi-tasking and prioritizing skills, well-organised since different tasks my come up simultaneously.**You may need to adjust your priorities frequently so that more urgent tasks can be attended earlier; at the same time not forgetting what and where you have left off.
- **mush speak fluent Cantonese and English. Must be able to read and type Chinese.**Mandarin is a bonus.
**- Must be able to come into our Metrotown Office (Crystall mall) frequently.**Work from home is negotiable but not guaranteed. VALID Class 5 Driver License is a bonus.

**Job Types**: Full-time, Part-time

Pay: $24.00-$28.00 per hour

Expected hours: 40 - 55 per week

Additional pay:

- Bonus pay
- Commission pay
- Overtime pay

**Benefits**:

- Flexible schedule
- On-site parking
- Paid time off
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Administrative / office / clerical / marketing: 2 years (required)

**Language**:

- Cantonese (required)

Work Location: Hybrid remote in Burnaby, BC V5H 2A9