Recreation Assistant

**Job Details**
Permanent Full-Time (CUPE 1329)

** Posting Status**
Open to current Town of Oakville employees and external applicants

** Closing Date**
Applications for this position must be received at oakville.ca in the employment section by no later than midnight on** November 18, 2025.**

Reporting to the Recreation & Culture Manager and working with the Recreation Coordinator, the Recreation Assistant supports the planning, development and delivery of registered, drop-in and outreach programs and services for the community. The assistant ensures the delivery of high quality services through the administration of quality assurance programs such as HIGH FIVE.

** Job Responsibilities**:

- Works with the Recreation Coordinator to develop and plan programs and services
- Supports the Recreation Coordinator with facility scheduling, program confirmation and facility set-up plans
- Assists in overseeing day-to-day operation of programs
- Monitors and maintains inventory of program equipment and supplies, sources, and purchases when required
- Assists with coordination of staff placements, substitutions and last-minute arrangement for program coverage
- Provides supervision to participants, part-time staff and volunteers
- Helps in the program integration and support required of special needs participants and one-on-one support structures (staff to participants)
- Responsible for assisting the Recreation Coordinator with Program Xplor inputting
- Supports data monitoring of programming numbers for registered and drop-in programs, cancelling/combining/adding if required
- Assists with registration enquires, customer service, waitlist management.
- Assists with the coordination and oversight of recreational leagues, including but not limited to registration processes, staffing support, and scheduling logistics.
- Supports Recreation Coordinator in administering and monitoring HIGH FIVE standards for all children’s programs in consultation with Recreation Coordinator and Program Supervisor
- Provides program content and information to aid in the promotion of programs through marketing and web site content
- Assists with the recruitment, selection, interviewing and hiring of part-time staff and volunteers
- Assists with part-time staff evaluations
- Helps with the administration of progressive discipline if required to department standards
- Available to work a flexible schedule including evenings and weekends as required
- Ensuring that Health & Safety and duty of care legislation/protocols are met for all participants, staff and volunteers
- Prepares and submits weekly payroll
- Assists with scheduling of part-time staff and volunteers for Manager approval
- Monitors, reviews and provides input into policies and procedures, training manuals to ensure compliance with HIGH FIVE standards
- Accident management and critical incident procedures
- Provides assistance and recommendations for budget as requested
- Monitors defined portions of budget including monthly variances (wages, expenses, revenues)
- Provides feedback to the budget analysis and quarterly projections
- Use of CIS and FMW systems
- Purchasing of program equipment and supplies
- Ensures compliance with all legislation related to health, safety and duty of care (e.g. Child Protection Act and reporting procedures of town and CAS with support from Manager)
- Accountable for both the safety and wellbeing of part-time staff/seasonal student staff/volunteers and participants through compliance with Health and Safety standards
- Participates in community events and school visits and acts as a town liaison to promote programs and services
- Actively develops and maintains relationships with local schools, agencies, minor sport/cultural groups, partners
- Assists with planning outreach events for community centre participants (content, program and venues)
- Available to work a flexible schedule including evenings and weekends as required.

** Qualifications**:

- Successful completion of Post-Secondary Degree or Diploma in Recreation and Leisure, or equivalent related field
- A minimum of 3 years’ experience working with, supervising, and mentoring youth, teens and volunteers
- Experience with delivering programs and services in a recreation setting
- Good communication skills, interpersonal skills and conflict resolution
- Valid certification in Standard First Aid, CPR (C) and AED
- HIGH FIVE certifications: Principles of Healthy Child Development, Quest 2
- Principles of Healthy Child Development Trainer would be an asset
- Working knowledge of Xplor software would be considered an asset
- Training and/or experience with Developmental Assets would be considered an asset

**DATED**:November 4, 2025

**We thank all applicants and advise that only those selected for an interview will be contacted.