Unit Supplies Coordinator

**Requisition ID**: 375802

**Position Number**: 20073322

**Posting End Date**: February 24, 2025

**City**: Winnipeg

**Employer**: Shared Health

**Site**:Health Sciences Centre

**Department / Unit**: Patient Care Supply

**Job Stream**: Clinical Support

**Union**: CUPE

**Anticipated Start Date**: 02/24/2025

**FTE**:0.40

**Anticipated Shift**: Days;Evenings;Weekends Only;Standby coverage as required

**Work Arrangement**: In Person

**Daily Hours Worked**: 7.75

**Annual Base Hours**: 2015

**Salary**:$22.044, $22.704, $23.385, $24.086, $24.810, $25.555

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
Under the direction of the Manager, Health Services Supply:

- Assumes the responsibility for assuring that adequate levels of patient care supplies required are maintained and accessible to health care providers.
- Responds to requests and inquiries from patient care providers that may arise from changing patient needs, emergent or urgent medical situations and the use of specific medical supplies.
- Prioritizes requests and takes appropriate action on own initiative and/or refers request to immediate supervisor when required.
- Reports any difficulties in obtaining medical/surgical supplies or equipment to the respective Manager of Health Services and/or the Manager of Health Services Supplies and/or purchasing.
- Monitors and replenishes inventory, including: medical surgical supplies and non-capital equipment (excluding forms and office supplies).
- Establishes quotas for ward inventory and places order by computer on a regularly scheduled basis, adjusting for changes in demand.
- Maintains on demand stock inventory levels to be determined with or by request of the Manager of Health Services.
- Receives and verifies the accuracy of receipts against orders placed.
- Investigates any discrepancies in the supplies received or pricing with the appropriate party (i.e. warehouse, purchasing, or finance) and follows up on the resolution of these discrepancies.
- Exercises independence of action in the course of daily responsibilities, making decisions on own initiative in the performance of required duties.
- Assists in the coordination of the removal and replacement of recalled items as well as items on trial and evaluation.
- Ensures that urgently required medical supplies are ordered and received on a stat basis.

**Experience**:

- Two years material management experience in a health care setting with previous experience with medical/surgical supplies required.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education, Manitoba standards, required.
- Courses in inventory management and medical terminology preferred.
- Must complete recognized WHMIS training and participate in relevant seminars and on the job training on the Clinical Supply Chain Information System.
- Customer service courses/seminars preferred.

**Certification/Licensure/Registration**:
Not Applicable

**Qualifications and Skills**:

- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
- Demonstrated ability to communicate effectively in English, both verbally and in writing required.
- Effective mathematical skills required.
- Demonstrated customer service skills essential.
- Excellent interpersonal and problem-solving skills required as well as the ability to take initiative and work independently with mínimal supervision.
- Demonstrated ability to work under stressful working conditions and to prioritize working responsibilities effectively and to manage time efficiently.
- Must be able to work in a team environment.
- Must have the ability to acquire and maintain extensive knowledge of a large variety of products and their uses as well as their locations.
- Familiarity with the functions of purchasing, receiving and the logistics within a health care facility preferred.
- Knowledge of the Health Sciences Centre complex an asset.
- As a custodian of the Health Sciences Centre’s inventory, it is critical that the individual brings with them the qualities of honesty, integrity and accountability.

**Physical Requirements**:

- Position requires constant walking, repetitive lifting, bending, stretching and pushing in the transferring of stock from one area to another and from floor to shelving (40-45 lbs. per item).
- Repetitive hand, arm and shoulder motions required and as well as long periods of standing.
- Pushing and pulling cartloads of inventory that may weigh up to 2100 lbs. across carpets on and off elevators and up and down ramps is required.
- Requires the handling of dangerous goods in accordance with WHMIS regulations.
- May be requi