IT Specialist

**Adapt Construction**:
**Technology & CRM Systems Coordinator**:
**Overview**:
**A small, fast-growing construction company serving government and municipal clients is seeking a detail-driven systems builder** to bring structure to internal operations. This role is ideal for someone who thrives on **process clarity, cross-functional coordination, and clear communication**.

As the **Business Enablement & Systems Development Coordinator**, you will own the development and maintenance of our internal infrastructurewhile also supporting **business development tracking, digital content coordination, and basic data analysis**. Your work will directly improve how our teams function, communicate, and grow.

**What You'll Own**

**1. Systems Design & Operational Infrastructure (~5060%)**
- Create and maintain **internal SOPs, checklists, templates, and project trackers** across admin, estimating, field, and BD workflows
- Build workflows for **project setup, subcontractor compliance, change orders**, and internal reporting
- Design and manage digital systems using **SharePoint, Microsoft Teams, OneDrive, Excel, and related tools**:

- ** Support onboarding and internal training** for new systems
- Maintain a structured, centralized **how we work library** to serve as a team reference hub
- Collaborate with internal staff responsible for accountability and process follow-up

**2. Prospecting, Marketing & Public Presence Coordination (~2530%)**
- Maintain and organize **lead tracking systems, contact logs**, and follow-up tools
- Support outreach coordination, light CRM upkeep, and **proposal preparation workflows**:

- ** Draft and format capability statements, team bios, case studies**, and short-form content
- Help manage the company's **LinkedIn presence**, coordinating scheduling and content updates
- Organize internal proposal content libraries and brand assets for efficient reuse

**3. Light Data & Analytics Support (~1015%)**
- Track and organize **project cost data, labor logs, and subcontractor billing records**:

- ** Assist with monthly or quarterly reporting** on operational metrics such as proposal activity, hit rates, or budget compliance
- Build and maintain **simple dashboards and spreadsheets** for executive visibility
- Support **budget tracking and reconciliation workflows** across project phases
- A **systems thinker** with a passion for transforming messy processes into clean, efficient workflows
- Highly **organized and detail-oriented**, with a focus on repeatability and structure
- Comfortable working with **spreadsheets, calculations, and light data analysis**:

- ** A clear and professional communicator**, especially in writing
- Skilled at **managing multiple priorities** across operations, marketing, and administrative functions

**What Success Looks Like**
- Every process has a home, and onboarding and task execution are faster and clearer
- Business development and proposal coordination become **measurable, trackable, and repeatable**:

- ** Internal operations are supported by structured checkpoints and real-time visibility**:

- ** Leadership is equipped with data-informed insights** to support decision-making
- The company's **public image reflects the quality and professionalism** of its internal operations

**Qualifications**

**Required**:

- 3+ years in **operations, project coordination, systems design, or enablement** roles
- Experience creating **SOPs, structured documentation, and team workflows**:

- ** Proficiency in the Microsoft 365 ecosystem** (Teams, SharePoint, Excel, OneDrive, Word)
- Ability to create and maintain **cost trackers, timecard summaries, or simple dashboards**:

- ** Fluent written English with a structured, professional communication style**

**Preferred**:

- Familiarity with **construction, project-based work**, or government contracting
- Experience supporting **CRM systems, digital outreach, or proposal content**:
**Position Details**
- ** Full-time**, with flexible working hours and required overlap for team meetings
- Fully remote; suitable for **independent and self-directed professionals**:

- ** Competitive compensation based on experience**:

- ** Growth opportunity into operations leadership or strategic systems development**:

- ** Microsoft Teams, SharePoint, OneDrive, Excel, and Word**:

- ** Strong documentation and SOP creation skills**:

- ** Comfortable with structured writing: SOPs, short business updates, light marketing copy**:

- ** Fluent English (spoken and written)**

**Preferred**:

- Experience in construction, architecture, engineering, consulting, or other project-based industries
- Familiarity with light graphic layout tools (e.g., Canva, Adobe Express) or formatting professional proposals
- Comfortable managing **LinkedIn content scheduling**, simple company updates, or internal branding resources

**What We Offer**:

- Long-term opportunity with a **fast-growing U.S. government contractor**:

- ** $2,800$3,800 USD/month*