Business Coordinator

**Job Information**:
Job Requisition ID: 43898

Ministry: Seniors, Community and Social Services

Location: Central or South Region in the South Zone

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Ongoing

Scope: Open Competition

Closing Date: June 27th

Classification: Administrative Support 6

**About Us**:
The Ministry of Seniors, Community and Social Services (SCSS) provides stability for Albertans and supports participation and inclusion in their communities and the workforce by delivering high-quality social programs to those who need them, when they need them. For more information, visit:
**Role**:
The Business Coordinator role is a key component to both the administrative structure and the effective and efficient operations of the Zone worksites. This administrative professional is responsible for the Business Unit’s productivity, efficiency, effectiveness, project administration and delivery in all aspects of administration for their assigned worksites and for assigned staff. Travel through the Zone is a requirement for this position.

**Position Responsibilities**
- **Support to Directors/Managers - **This position provides complex and confidential support to Directors and Managers. The position interprets and implements legislation/regulations and government-wide policies and procedures related to the administration of financial transactions, Human Resources, Facilities Management, Records and Information systems to ensure accountability and handling of FOIP and Audit requests.
- **Leadership and Supervision of Administrative Team - **The Business Coordinator is responsible for the provision of leadership to the administrative team(s) to ensure productivity, efficiency, effectiveness, project administration and delivery in all aspects of administration for their assigned worksites and assigned staff.
- **Worksite/Program Administration -** The Business Coordinator supports the Zone Leadership team and staff to maintain the operations of the worksite(s) and staff they support by ensuring the administrative needs are identified and addressed by their team.
- **Resource Management - **The Business Coordinator supports the efficient use of resources and management in the strategic planning process by providing accurate year to date utilization reports and tracking and analyzing future commitments and expenditures.
- **Personnel - **The Business Coordinator supports personnel processes and systems to ensure the efficient administration and support of the effective utilization of area human resources within the guidelines prescribed the collective agreement the Public Services Act, Human Resource Policies and Procedures, Zone Policy, Occupational Health and Safely Act, Regulations, and Code, and Program Acts.
- **Occupational Health and Safety - **The Business Coordinator is not required to be an elected or appointed representative on the Joint Worksite Occupational Health and Safety Committee. There are, however, a number of functions that support management in the maintenance of an Occupational Health and Safety program that the Business Coordinator is required to support.

**Qualifications**:
Minimum Recruitment Standard:
High school diploma and four years of related experience.

Equivalency: Directly related education or experience considered on the basis of:

- 1 year of education for 1 year of experience.
- 1 year of experience for 1 year of education.

The following will be considered Assets:

- Supervisory experience in an administrative role
- Experience in working in 1GX/ SAP.
- Understanding of change management practices to provide effective support to direct reports.
- FSCD and PDD program knowledge
- In order to effectively support the zone, the Business Coordinator will also require working knowledge of numerous areas of administration, including:

- Records management
- Program administration systems
- FSCDIS/CSS
- 1GX system and processes
- Internal communications systems
- OHS legislation.
- IT equipment
- Accommodations and procedures
- Thorough knowledge of a variety of Acts and Legislation, Policies, Regulations and Agreements, such as the Financial Administration Act, Freedom of Information Act and Protection of Privacy Act, Human Resource Policies and Regulations, Collective Agreement, Occupational Health and Safety Act, Regulations and Code, and Records Management Policy.
- Thorough knowledge of common Human Resources practices
- recruitment, leaves in 1GX and offline processes.

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies:
Below is a list of the APS Competencies to assist you:

- **Agility**: you will need to provide results in a complex