Band 1 - Executive Coordinator

Posting Title - BAND 1 - Executive Coordinator - Position Classification - Band 1 - Union - N/A - Work Options - Hybrid - Location - Victoria, BC V9B 6X2 CA (Primary) - Salary Range - $65,300.21 - $93,100.19 annually - Close Date - 3/7/2025 - Job Type - Regular Full Time - Temporary End Date - Ministry/Organization - BC Public Service -> Office of the Auditor General - Ministry Branch / Division - Critical Audit Support Services - Job Summary **Executive Coordinator** **Classification**:Band 1 **Salary**:$65,300.21 - $93,100.19 **Job Type**:Regular Full-Time **Location**:Victoria, BC **An eligibility list may be established for future vacancies.** **Do you want to be part of a challenging and rewarding work community?** The Office of the Auditor General of B.C. (OAG) is an independent office of the legislature that contributes to excellence in effective and accountable government. We offer opportunities for career growth, an excellent compensation package, and flexible working arrangements. Our office promotes trust, cooperation, and teamwork in a diverse, inclusive, and respectful environment. We are committed to creating and reinforcing diversity, equity, inclusion, and psychological safety - creating a safe environment where everyone feels they belong and are encouraged to bring their whole selves to work. We support each other, celebrate our successes, and encourage a healthy work-life balance for everyone. Our staff events are socially, physically, and emotionally nourishing - with lots of great food - and fun Interested in growing your career? We offer support for your professional development and education and reimbursement of your professional dues. Other benefits include: - Extended health benefits, - Policies and benefits to support your personal and family needs, - Public service pension, - Life insurance, and - Confidential employee and family assistance program. Our downtown Victoria location supports collaboration and includes a gym, indoor bike storage, and decks with partial views of the beautiful Inner Harbour. **About the Role** This position reports to the Manager, Operational Support Services and provides executive support to the Deputy Auditor General (DAG) and back-up support to the Auditor General, including functioning as the secretariat to the Executive Committee and the Leadership Committee. The position also provides administrative support services, such as executive-level correspondence preparation, coordination, and records administration. **Accountabilities** - Manages the DAG’s inbox, calendar, and schedule through careful planning, coordination, and communication to maximize time management and ensure schedule is followed, respected and all deadlines are met. - Provides executive support to the Leadership Committee and Executive Committee meetings, including developing agendas, tracking decisions and actions, managing the flow of briefing materials for meetings, and managing executive records. - Proactively anticipates the DAG’s information needs and compiles memos and reports, organizes appropriate materials for meetings, conferences, appointments, and/or interviews. Ensures the security of confidential documents. - Supervises a team of Executive Administrative Assistants (EAAs), ensuring that high standards of service delivery are met by delegating work, providing performance feedback, utilizing the promotion of the most effective methods and systems of quality management, and adhering to professional standards and guidelines. - Works collaboratively with the EAAs and the Assistant Auditors General to ensure the effective and efficient delivery of services and the delegation of tasks to the appropriate staff. - Keeps the Deputy Auditor General well informed of priorities and requests while providing necessary information and support to assist the Auditor General and Deputy in making informed decisions. This includes anticipating sensitive issues, consulting with senior staff, gathering facts, and coordinating timely responses. - Ensures timely Auditor General/Deputy Auditor General involvement with review and approval of key accountability documents. - In coordination with the Director, Corporate Planning, Performance and Policy (CPPP), monitors the progress of key strategic priorities (e.g., corporate policy refresh project), coordinates updates from strategic priority leads, and works with the Director, CPPP to provide quarterly updates as needed to Executive and the Leadership Committee. - Provide executive or delegated administration support as needed to the Director, CPPP, Executive Director, Professional Practices, and Legal Counsel. - Communicates materials and transmissions when dealing with other legislative audit offices, external committees, and external agencies. - Implements and maintains effective records management, ensuring proper and consistent drafting, tracking, and filing of the Executive and Leadership Committees’ meeting materials and o