Regina/moose Jaw Sk Program Coordinator

**Program Coordinator Job Description**

**JOB TITLE**: Program Coordinator

**DEPARTMENT**: IHS and CBT**

**REPORTS TO**: COO IHS / CBT

**HOURS**: 40 hrs p/week (FT)

**VACATION**: 4 weeks or based on years of service

**BENEFITES**: GRRSP and health benefits immediate enrollment

**Job Summary**

Turning Leaf (Inc.) Community Support Service are designed to provide person
- centered supports to individuals living with intellectual challenges or mental illness.
The Program Coordinator (Saskatchewan) will work closely with the Director/ COO of
IHS and CBT to aid in the oversight of both programs for all regions in Saskatchewan.
The Program Coordinator will perform a variety of administrative and supervisory
tasks, while providing support to the leadership and direct support teams.

The Position is responsible for ensuring that services in this region are aligned with
the overall Agency Mission and Values and are in alignment with the services
delivered in all locations (for consistency) except where required by Legislation. The
Program Coordinator will be responsible for the oversight of quality assurance of
participant service, there will be no involvement in the day-to-day operations of the
files. The Program Coordinator (Saskatchewan) will liaise with multiple governing
bodies and be responsible for relationship building and networking within the

province. Maintaining a close connection to counterparts in other Turning Leaf
branches (Manitoba) will be a priority, as well as navigating services in multiple
branches within Saskatchewan.

**Primary Duties and Responsibilities**

Administration and Documentation
- Intensive Home Support, Day Program, and Community Based Treatment Case

management supervision.
- Maintain daily process notes on management activities and multi-system

interactions.
- Oversee the Annual and Bi-Annual reports on participants are up to date.
- Review incident reports in collaboration with corresponding Director/COO.
- Schedule and attend supervision meetings and planning meetings as
- required.
- When necessary, review and/or oversee the financial management of

participant funds and maintain accurate records of such financial
management in collaboration with Intensive Home Support Case
management teams.
- Oversee the cumulative health care of the participant (including general

practitioner, dentist, ear and eye specialists and psychiatrist appointments).
- Report at-risk participant activities verbally (including via telephone), and in

writing to corresponding Director/COO immediately after being informed by
the IHS or CBT Case management teams.
- Oversee the development of individualized support plans for all IHS and CBT

participants and assist when necessary.
- Collaborate with Human Resources concerning staffing needs.
- Provide weekly updates to corresponding Director/COO concerning program
- changes and developments.
- Review all IHS units’ income and expenditures with the IHS management
- teams.
- Knowledge of the budget/per diem calculation process for all IHS homes.
- Oversee the monthly billing for various CBT programs.
- Oversee and ensure that all expenditures in the IHS and CBT programs are

approved and in line with each programs budget.
- Participate in the licensing and renewal process for all IHS homes.
- Ensure that the IHS and CBT divisions are in compliance with Turning Leaf’s
- Safe Work policies.
- Assist corresponding Director/COO with updating policies and procedures,
- when required.
- Conduct IHS audits of participants’ homes and policies, implementing
- licensing procedures and file information.
- Develop a start-up guide for Turning Leaf’s IHS homes in Saskatchewan.
- Participate in the provincial Basic Standards Review. Possess a strong

understanding of the process and standards as outlined in the review. Attend
all Basic Standards Review meetings with the ability to speak to all policy
related questions around service.
- Source out and manage therapy services for the region.
- Oversee the Intake process for the region, including receiving and reviewing
- files and conducting amenabilities with the appropriate Case Manager.
- Engage stakeholders in the execution and support of treatment services.

Support Supervision
- Oversee that all participants’ known diagnoses and symptomatic behavior are

recorded. Ensure support plans are developed to reflect the participants’
mental health experience.
- In conjunction with the IHS and CBT Case management teams, engage

participant in a process of goal setting, planning, and acquisition as it pertains
to living safely and independently in the community.
- Assist IHS and CBT management teams in a process of safety plan

development.
- Supervise and lead management and support team meetings (when

appropriate).
- Oversee that participant support teams (DSP’s, family members etc.) needs

are addressed, pertaining to participant transitions, as necessary.
- Oversee and assist the planning and implementation o