Recreation Coordinator

1 week ago

CôteSaintLuc QC, Canada Ville de Côte Saint-Luc Full time

**Work Schedule**:

- 35h/week management position
- Sunday to Thursday, from 12pm to 8pm and/or 1pm to 9pm.
- The employee will sometimes be called upon to work outside of normal working hours: occasionally, on evenings and weekends, during special events, and during other activities required for the smooth running of the department.

**Salary**: To be discussedKey Responsibilities
- Plans, organizes, coordinates, promotes the facilities with the context of rental requests.
- Initiates, coordinate and/or participates in all efforts to publicize promotion of the City and department activities, services and events;
- Assists in coordinating publications, pamphlets, newsletters, and other materials as needed to promote the recreation facilities;
- Schedules and maintains communication with renters the team and participants;
- Assists in preparing a variety of publications, materials, and programs for events;
- Liaises with client to determine requirements and discuss arrangements. Coordinates all arrangements such as locations, room bookings, setups, cleanliness, staffing, etc.;
- Conduct research, make site visits, and find resources to help staff make decisions about rental possibilities;
- Create and revise room layouts for each event / request
- Propose new ideas to improve the planning and executing of rentals and their agreements.
- Keep records of event bookings, inventory and agreements.
- Coordinate appointments and visits to view space, and scheduling of events on the calendar.
- Prepare and modify event contracts as requested.
- Assist with space contracts and book event space, order supplies and audiovisual equipment (when needed), order event signs, and ensure appropriate décor to meet the quality expectations.
- Undertakes other related recreational duties to aid and assist the team as requested by the director.

Skills, Knowledge and Expertise
- Ability to manage multiple projects and work assignments from a variety of staff and volunteers;
- Excellent interpersonal skills both in person and by phone, with high professionalism;
- Ability to accomplish projects with little supervision;
- Recommended 3 years experience with office administrative management;
- Recommended 1 year experience coordinating rentals and bookings
- Strong verbal and written bilingual communication and interpersonal skills;
- High productivity, attention to detail and ability to work well in a team environment are essential.
- _____________________________

**Note**

**Equal Employment Opportunity**

**Note**

Please note that the City is a recognized organization under the Charter of the French Language and can use both the official language and another language.

**Application Procedure**

We thank all applicants for their interest. However, we will only contact those under consideration. Thank you.

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Schedule:

- 8 hour shift

**Language**:

- English (required)
- French (required)

Work Location: In person

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