Wtc Administrator

**BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD**

As North America’s largest roofing maintenance service provider, we’re obsessed with making good roofs, and good buildings, better. Restoring instead of replacing wherever we can is the right thing for our customers _and _our planet, and it’s a big part of what makes Tremco Roofing and WTI so unique.

If you’re looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you’ve found it with us.
- Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.**We are currently searching for a General Services Project Administrator.**

The Project Administrator is responsible for managing all facets of a project’s administrative duties including vendor payables, customer billings/receivables, field resource and customer communication when necessary. This individual must display a high degree of professionalism, organization, multi-tasking and cooperation with customers, sales, and internal personnel.

**Duties/Responsibilities, Core knowledge**:

- Set up and maintain all project documents
- Coordinate work with key team members (Construction Managers, Project Managers/Superintendents, Tech Supervisors, Customers, Management, and Sales Reps)
- Receive and validate order information as entered
- Ensure project documents/ file integrity.
- Issue subcontractor agreements/purchase orders
- Create equipment records, service orders and dispatch internal resources as needed
- Validate, release and track material orders
- Process new vendor setups and ensure document accuracy.
- Process contractor/vendor payables and monitor payables beyond 30 days
- Project submittal tracking
- Monitor project budget, financial analysis, and reporting
- Create and monitor daily, weekly, and monthly reports
- Ensure all information is complete and accurate to the best of our knowledge
- Collect, validate, and file project field reports
- Track and validate number of days worked versus planned days
- Track and validate expenses on project versus plan
- Track and validate job status
- Collect, validate, and process outside vendor expenses
- Track and validate expenses on project versus plan
- Forward outside vendor invoices to accounting for payment within metrics
- Collect, validate, and file prevailing wage
- Prepare, validate and submit customer invoices
- Calculate internal book pricing versus proposal pricing
- Verify accurate commission pricing
- Verify accurate billing agent fees
- Project review and close out
- Ensure expected costs are received and processed
- Ensure final inspections are received and accurate if applicable

**Skills, Qualifications, Experience, Special Physical Requirements**:

- Knowledge of Construction Accounting
- Knowledge of Sarbanes-Oxley (compliance regulations for publicly traded companies)
- Knowledge of State Prevailing Wage, Davis Bacon and SCA wages
- Strong analytical and problem-solving abilities
- Proficient in Microsoft Office Suite (Outlook, Excel, Word) and Accounting
- Must be extremely organized, accurate, possess high level of attention to detail and be able to perform successfully under pressure and in a timely manner

The salary range for applicants in this position generally ranges between $50,000 and $55,000 ($55,000-$65,000 Canadian). This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.