Job Id #30063: Court Administration Clerk

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
- **Job ID #30063**:Court Administration Clerk (2 Temporary Full-Time Vacancies)**:

- **Union**: CUPE Local 5167
- **Job Description ID #**:2134
- **Duration**:These vacancies are for a period of up to six (6) and 18 months due to leave of absences.

**SUMMARY OF DUTIES**

**GENERAL DUTIES**
- Provide courteous, accurate and timely responses to request for information regarding the functions, operations and procedures necessary to conduct business with the Ontario Court of Justice, within the parameters of the Provincial Offences Act and statutory regulations.
- Check Fail to Respond Docket for accuracy and up-dates information on the computer system (ICON) and balances.
- Perform preliminary review of forms and supporting documents to assure all pertinent information has been submitted and all rules, regulations and procedures have been met in compliance with the Provincial Offences Act.
- Receive, count and perform proficient data entry of Part 1 Certificates on ICON to automate the production of future Fail to Respond dockets. Receive and perform proficient data entry of all Red Light Camera Tickets on ICON and filing in appropriate location. Receive and perform proficient data entry of all Part III Information on ICON.
- Receive requests for Part I Provincial Offences Act trial requests and Early Resolution requests and prepare appropriate documentation.
- Prepare all necessary documents for plea of guilty and re-opening of cases being heard before a Justice of the Peace, update ICON (Integrated Courts Offence Network).
- Prepare and update all Provincial Offences Act dockets.
- Check final docket from ICON to ensure correctness.
- Prepare and type court orders for signature from the Justice of the Peace.
- Retrieve filed part ones, compile and match to Fail to Respond docket.
- Prepare court information and documents to be transferred to other courts and appeal court.
- Prepare necessary documents for other court actions.
- Perform cashier functions by operating ICON financial screen, Point Of Sale machine and CAMS Collect payments for any Part 1 and Part III offence. Ensure that payments are legally acceptable; receive payments and provide receipts. Ensure accurate deposits are made from all sources, counts and validates cash and float receipts.
- Research ICON system, court dockets or other records.
- Process extensions, including removal of enforcement if applicable.
- Receive request for interpreter and prepare necessary documentation.
- Maintain office filing system for provincial offence documentation.
- Sort, distribute incoming mail and processes outgoing mail, including courier mail.
- Provide back up to the Senior Court Administration Clerk.
- Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
- Perform other duties as assigned which are directly related to the major responsibilities of the job.

**QUALIFICATIONS**
- Previous business office experience related to duties listed above normally acquired through a combination of business office courses and relevant work experience.
- Demonstrated knowledge of Provincial Offences Act/Law or related equivalent.
- Previous court/legal/police administration experience.
- Good communication and organizational skills.
- Knowledge of legislation and processes related to Court Administration matters.
- Experience in a computerized environment. Knowledge of Integrated Courts Offence Network computer software. Working knowledge of Word, Excel and Microsoft Outlook. Able to input Data Entry at an acceptable speed and accuracy.
- Bilingualism would be an asset.

**NOTE**:As a condition of employment, the successful applicant(s) will be required to obtain, satisfactory to the City of Hamilton, a Criminal Records & Judicial Matters (CRJM) Check at their own expense prior to beginning work in this position.

**Disclaimer**:
**Terms**:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all asp