Controller

Job Title: Controller
Location: Barrie Ontario
/or part time
Department: Finance & Accounting
Reports To: Owner/CEO

About Us:
Paul Davis Restoration Simcoe County is a growing insurance restoration company, specializing in helping property owners recover from fire, water, and storm damage. We are part of a larger National network of Paul Davis offices across Canada and throughout North America. We are committed to delivering high-quality services and exceptional customer care. As we continue to expand, we are looking for a Controller who is hands-on, adaptable, and eager to contribute to both the financial and HR management of the company.

Position Overview:
As a Controller you will wear multiple hats—responsible for overseeing day-to-day financial operations, maintaining accurate records, managing payroll, and handling some HR functions. You will directly report to the Owner/CEO and play an integral role in supporting financial health and maintaining a positive workplace culture. You’ll also ensure compliance with industry regulations, including WSIB (Workplace Safety and Insurance Board) and help streamline accounting processes as the company grows.

Key Responsibilities:
Accounting & Financial Management:

- Oversee all accounting functions, including managing the general ledger, accounts payable, accounts receivable, payroll, and bank reconciliation.
- Perform monthly bank reconciliations and ensure company accounts are accurate, up-to-date, and reflect actual balances.
- Prepare monthly, quarterly, and annual financial reports for the Owner/CEO, highlighting key financial metrics.
- Manage the company’s financial close process, ensuring journal entries and reconciliations are completed accurately and on time.
- Assist in the preparation of annual budgets and provide analysis to help the leadership team make informed decisions.
- Ensure proper job costing and profitability analysis for ongoing restoration projects.
- Handle accounts payable and receivable, making sure all transactions are processed and recorded correctly.
- Coordinate with external accountants or auditors for annual tax filings and compliance.
- Maintain a focus on cash flow management to ensure liquidity for day-to-day operations.

Human Resources & Payroll:

- Manage payroll processing, including ensuring that employee pay is accurate and timely, and that all deductions are correct.
- Oversee employee benefit programs, including health, dental, and retirement plans, ensuring plans are administered in line with company policies.
- Ensure compliance with WSIB regulations, including timely reporting of workplace injuries and managing workers' compensation claims.
- Help onboard new employees, ensuring they are properly trained on company processes and policies.
- Maintain accurate and confidential employee records.
- Manage employee performance tracking, conduct performance reviews, and assist with any HR-related issues as they arise.
- Support the development of company policies and procedures to ensure a consistent and supportive work environment.
- Assist in recruiting and hiring when necessary, working closely with the leadership team to meet staffing needs.

Operational Support:

- Support the leadership team in implementing strategies for growth and cost control.
- Help streamline processes across accounting, HR, and operations to ensure smooth workflows and improve efficiency.
- Monitor regulatory compliance in both accounting and HR functions, including maintaining accurate records for WSIB and other relevant bodies.
- Provide ad-hoc financial and HR reports as requested by the Owner/CEO to aid in business decisions.

Qualifications:

- Bachelor’s degree in Accounting, Finance, or a related field (CPA, CMA, or CHRP designation is a plus).
- 5+ years of accounting experience, with at least 2 years in a controller or senior accounting role. Experience in a small to mid-sized company is preferred.
- Strong understanding of accounting principles and financial reporting.
- Experience managing bank reconciliation, ensuring the accuracy of company accounts.
- Experience with payroll processing and employee benefits administration.
- Working knowledge of WSIB regulations and workers' compensation reporting.
- Proficiency with accounting software (e.g., QuickBooks, Sage) and Microsoft Office.
- Ability to multitask and manage various responsibilities in a fast-paced environment.
- Detail-oriented, highly organized, and comfortable working with mínimal supervision.
- Excellent communication skills and the ability to work well with all levels of staff.
- Knowledge of construction, restoration, or insurance industry financial practices is an asset.

**Benefits**:

- Competitive salary based on experience.
- Benefits plan
- Paid time off (PTO) and holidays.
- Professional development opportunities.
- Support from our National Network of Paul Davis offices in Canada and North America
- Positive, supportive work environment in a grow