Foip and Divisional Records Specialist

FOIP and Divisional Records Specialist
Business and Operations Department - Education Centre
Company Overview
As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 28,600 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.
RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.
The Opportunity
Responsibilities Include
Independently assess formal FOIP requests and manage the complexity, clarity, and scope of routine requests or disclosure under consideration
Conduct privacy breach investigations, including reviewing documentation, interviewing complainants, respondents and employees, and report findings and recommendations and risk mitigations
Develops procedures, guidelines and resources and presents training courses to assist personnel employees in complying with the FOIP Act
Assesses requests to access information and provides responses that are legally defensible under the FOIP Act and related legislation
Liaises with the Office of the Information Commissioner on responses to complaints and requests for reviews and preparation for Privacy Impact Assessments
Acts as first level of support/contact for employees and leadership regarding queries on FOIP or related legislation and corresponding Administrative Procedures
Maintains a high level of integrity and business professionalism in dealing with internal and external agencies
Create and facilitate training and informational sessions to RVS employees and leadership on privacy and information management practices
Defends and/or justifies RVS’ recommendations in reviews or investigations conducted by the Office of the Information and Privacy Commissioner as requested
Conducts Privacy Impact Assessments and maintains Personal Information Banks as required under
FOIP Legislation
Administers the information and records management program, including planning, organizing, monitoring and coordinating the maintenance, protection, retrieval and disposition of all information and develop appropriate planning tools
Determines standards, guidelines and practices regarding corporate records that will form part of RVS policy
Leads records management initiatives and gives advice and guidance to department managers and staff
Analyzes and provides recommendations on records management hardware and software requirements based on corporate, school and individual department needs
Researches, develops and implements standards, policies and handling procedures for information creation, maintenance, storage, retention, retrieval and disposition of Divisional information
Interprets and applies relevant statutory practices to records management practices, including under FOIP legislation and the Education Act
Education/Experience
Degree in Business, Public Administration, Project Management, Information Management, or a related field
Information Access and Protection of Privacy (IAPP) Certificate, Certified Information Privacy Professional Designation (CIPP-C), Privacy and Access Council of Canada (PACC) or equivalent
Experience working in a school division or public sector employer is considered an asset
Rocky View Schools Benefits
3 weeks Vacation pro-rated based on start date
11 Earned Days pro-rated based on start date
Hybrid (one day a week, working remotely) with Supervisor approval
Benefits Plan (Extended health, Dental, Wellness & Health Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)
Defined Benefit Pension Plan
Professional development and training opportunities
Free parking
Pre-Employment Requirements
Proof of qualifications/education as required by the position
**Open to**: Internal and External applicants
**Salary**: $39.59 - $48.10 per hour
How to Apply
Quote Job Code #3876015
**Closing Date**: On or before January 24, 2025 by 4:30 PM MST
Rocky View Schools
Human Resources