Project Coordinator 1, Bc Centre On Substance Use

**Article Flag: Mandatory Vaccination Please Note**:
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.

**Summary**:
Reporting to the Director(s)/ Manager(s)/ Research Leader(s) or designate(s), the Project Coordinator I provides effective and efficient operational and administrative functions to support project staff in the implementation and conduct of the project including scheduling and prioritizing appointments, arranging meetings, distributing agendas, taking meeting minutes, preparing correspondence, drafting presentations and organizing related travel needs. Functions as the point of contact to receive and convey information related to the project(s). Monitors deliverables and timelines and prepares reports, briefing documents and presentations. The Project Coordinator I assists with academic and research related duties such as journal submissions, maintaining curriculum vitae requirements (CV’s) and teaching dossiers, professional memberships and designations and the submission of research grants for Investigators. Prepares incurred expenses for reimbursement liaises with internal and external agencies while working with confidential and sensitive information.

**Qualifications / Skills and Education**:
Education
A level of education, training and experience equivalent to a diploma or degree in a related field plus a minimum of three (3) years’ recent experience working in an administrative or coordinator role in a health care, medical and/or academic research setting. An undergraduate degree in a health related field is an asset. Previous experience in a health research environment is preferred.

Skills and Abilities
Ability to type at a minimum of 60 WPM.
Ability to operate related office equipment.
Demonstrated ability to work in a team environment with mínimal supervision, establish priorities and meet deadlines.
Exceptional organizational, time management and problem-solving skills.
Demonstrated ability to communicate and respond effectively to inquiries, both verbally and in writing.
Flexibility to meet and adapt to changes in organizational priorities.
Ability to coordinate complex meetings with internal and external contacts.
Intermediate word processing, spreadsheet, presentation, desktop publishing and database software skills.
Excellent interpersonal skills, including tact and diplomacy.
Ability to maintain effective working relationships with internal and external individuals and organizations.
Demonstrated attention to detail, capability of decision making and problem solving within predetermined guidelines.
Ability to handle confidential information with discretion.
Comprehensive knowledge of the sensitivity to issues around substance use.

**Duties and Responsibilities**:
Provides operational and administrative support to the Project Manager and other project staff in the development and operational implementation of assigned projects and initiatives. Act as a resource to project team and staff, including developing project actions, providing support, monitoring deliverables, and maintaining project timelines.
Prepares reporting materials, including written reports, briefing documents, and presentations utilizing word processing, excel spreadsheet and graphics software for meetings/seminars. Ensures materials, handouts, videos and other supplies for meetings/seminars are complete and available.
Coordinates the day-to-day administrative functions for the Director(s)/ Manager(s)/Research Leader(s) or designate(s) which includes organizing activities/initiatives/correspondence including scheduling and prioritizing appointments, arranging meetings, distributing agendas, taking meeting minutes, following up on action items, preparing correspondence and drafting presentations.
Makes required travel arrangements and reservations including confirming dates, contacting travel agents, obtaining cost and billing information and submitting expense reports for reimbursement to the BCCSU Financial Manager. Verifies and forwards itineraries as required.
Responds to verbal and written inquiries and forwards to appropriate designate. Identifies, prioritizes and takes follow-up action on items as required.
Answers queries from trainees including summer, graduate or post-graduate students.
Ensures academic materials are up to date which includes teaching dossier and curriculum vitae formats, academic institution templates, professional affiliations and annual memberships.
Uploads and submits manuscripts, and supporting materials related to scientific publications to peer-reviewed journals platform.
Assists with the submission of research grants for Investigators including collecting signatures and supporting documentation/ letters, ensuring all materials a