Administrative Services Manager

2 weeks ago

Victoria, Canada Devon Properties Ltd. Full time

**Administrative Services Manager**

**This position is a full-time in office role, Monday to Friday from 8:00 am to 4:00 pm.**

**Why join Devon Properties?**
- Competitive base salary
- Comprehensive extended health and dental benefits
- Vacation starting at 3-weeks per calendar year
- A highly valued team-based culture that attracts energetic and driven people
- You will be joining a collaborative work environment where comradery across departments is encouraged and everyone steps in to assist when needed

**Responsibilities**:
The **Administrative Services Manager** is responsible for providing day-to-day direction and support to small team of administrative staff. This is a working manager role providing administrative and clerical support for multiple departments within Devon’s head office. Responsibilities include, but are not limited to, project organization, daily support to Property Managers, tenant, vendor and owner correspondence, scheduling meetings and taking minutes, preparing reports and letters, filing, back-up reception duties, and general office management.
- Perform various administrative and clerical duties to support Property Managers, Accounting, Leasing and Rentals.
- Handle confidential information with discretion including tenant information, commercial and residential financial reports, income statements, tax returns, and contracts.
- Manage and maintain documents and records ensuring data and documentation integrity, timeliness for updates, and ease of reference or retrieval as required.
- Manage files for purchases, sales, and bank financing of real estate transactions. Adhere to strict deadlines, managing closing dates and other deadlines.
- Organize multiple projects and oversee the timely progress and successful completion.
- Five (5) years' experience in a similar role in real estate, property management and/or accounting field.
- A minimum of 2-years’ experience with managing and leading teams.
- Demonstrated experience and skills providing support to an executive team in a real estate, property management, accounting or legal environment.
- Strong finance/accounting acumen with a proven ability to prepare, reconcile and track expenses and other financial documents.
- Highly competent with Microsoft Office Suite: Word, Outlook and Excel.
- Highly competent with Adobe and/or Foxit PDF.
- Outstanding written communication and proofreading skills, and document processing experience.
- Ability to create and manage reports, compose and edit letters or other documents; ability to build and manage filing systems.
- Proven ability to prioritize and handle multiple tasks in a professional, high-pressure environment while maintaining the utmost integrity and confidentiality.
- Demonstrated time management skills with the ability to organize self, set priorities, and meet critical timelines.

**Job Types**: Full-time, Permanent

Pay: $60,000.00-$75,000.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Do you have a valid Canadian open work permit?

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Administrative: 5 years (preferred)
- Leadership: 2 years (preferred)

Work Location: In person

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