Access to Information and Privacy Analyst

Job title under review

The University of Ottawa—A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong
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**About the faculty/service**: Access to Information and Privacy Office

We promote privacy best practices at the University of Ottawa, help staff protect the University against privacy breaches and offer support in situations where a breach may have occured. We also ensure the University upholds its commitment to the principles of access to information as set out in Policy 90.

**Position purpose**:
Reporting to the Director, Access to Information and Chief Privacy Officer, the Analyst, Access to Information and Privacy plays a crucial role in the Access to Information and Privacy Office’s mandate to ensure the University’s overall compliance of the Freedom of Information and Protection of Privacy Act (FIPPA) and other applicable privacy and access to information legislation. The analyst is responsible to provide information, advice and analysis and liaise with various offices at the University in response to privacy breaches, privacy complaints and access to information requests.

**In this role you will**:
Coordinate the gathering and review of records and prepare response relating to FIPPA requests.

Perform extensive analysis and review of complex records responsive to access to information request and make recommendation to the Director, Access to Information and Chief Privacy Officer on the applicability of exclusions and exemptions pursuant to FIPPA and redact records.

Conduct Privacy Impact Assessments (PIAs) related and assess privacy risks and propose mitigation mechanisms or strategies.

**What you will bring**:
Bilingualism - French and English (spoken and written).

At least five years of senior administrative experience in a corporate or public sector setting.

University degree or equivalent experience in administration, legal or a related field.

In-depth knowledge of FIPPA, related access to information and privacy regulation and procedures.

In-depth knowledge of the University’s policies and procedures related to access to information and protection of privacy.

Strong organizational, planning and time management skills with ability to anticipate office needs.

Proven organizational skills and ability to prioritize time-sensitive tasks.

Ability to work under pressure while ensuring quality control.

Professionalism, judgment, sensorial sensitivity, tact and discretion needed to ensure that the Access to Information and Privacy Office operates efficiently.

Experience in dealing with the public.

Experience in dealing with senior management.

Excellent interpersonal and communication skills.

Ability to operate personal computer and working knowledge of software’s such as Microsoft Word, Excel, PowerPoint, Outlook, AdobePro, web publishing tools, as well as the ability to learn new software.

Ability to work under pressure and meet firm deadlines.

**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.

**Initiative**: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

**Client Service Orientation**: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and fi