Document Control Coordinator

With a legacy that spans over 100 years, Stelco is a company that has grown along with Canada and its global partners. We understand that twenty-first century competition demands the highest quality products, period. So, Stelco is bringing together the people, technology, and unmatched market knowledge to, once again, take on that challenge from here at home. _

**DOCUMENT CONTROL COORDINATOR**

**Reports to**:Director - Engineering

**Department**:Engineering

**About the role**

The safety, environmental compliance, security and productivity of Stelco’s operations are directly dependent on our ability to maintain a database of approximately 700,000 engineering documents. Without accurate maintenance of these materials, the functions of engineering and mill maintenance would be severely handicapped, if not impossible.

Coordinator’s are responsible for the maintenance of 580,000 engineering drawings (HW + LEW), over 30,000 LEW Bills of Material and 5,000 LEW Equipment and Operating Manuals. Further, they are responsible for the day-to-day maintenance and Capital Project process documents, including the commercial correspondence that enables us to ensure that all purported liabilities are indeed legitimate. These numbers are constantly growing as documents are continually revised, and supplemented, by in-house staff, consultants, contractors and manufacturers. All documents must be properly identified, coded, approved, scanned and stored for timely retrieval.

Safety is the Core Value of Stelco and the individual will make Safety the #1 priority in the execution of all work activities, including monitoring contractor/vendor safety in support of work efforts.

**Your day-to-day**:

- CS22 (580,000+) Drawing Record System - includes drawing review, updates, drawing system creation or modification, scanning and ongoing process, maintenance and long-term storage. See detailed skill set requirements below.
- CS22 System Management - work with ITA and Outside Consultants Supai and Open Text to ensure system updates and licensing are carried out under our business rules. Troubleshoot, evaluate, regression testing and tracking including upgrades to the system.
- Electronic file system, including contracts, cranes, design calculations, engineering/project reports, manuals and process files
- Vendor Package Compilation (includes electronic drawing packages provided to vendors both day to day and on major projects)
- Major Project Document Control - tracking
- Plant Mill Requests - i.e. drawing prints - manual and process files, etc. Provide all documentation required to operate/repair new and improved equipment
- Document Retrieval System Plant Manual Systems - includes vendor interaction, cataloguing, Plant Specification Records Project Expediting/Inspection Q/A Document Control
- Request for Engineering Services Process - includes follow up on requests, proposals, approvals, requisition requests, purchase orders and monthly reports
- Request for Drawing Modification Process (work with Mills to process red-line mark ups as provided by the field contacts)
- Maintain Ministry Safety and Environmental documents such as PHSR’s, Plant Inspections, SAMP Program Listing, Plant Lifting Device Examination Reports and Hoist Failures
- D365 Requisitioning - New entries and tracking Master Listing
- Stationery - including control of Plant Wide Forms
- Scanning - BOM’s, Manuals, Drawings, Process Files, etc.
- Engineering Library Records
- Office Equipment - trouble shoot - maintain upgrades

**What you bring to the table**

**Job Qualifications**:

- 1-3 years’ minimum experience in Document Control and Records Management

**Job Skills and Knowledge**:

- Must possess in depth knowledge of Document Control Systems, including the functional requirements (both historical and current) of the document routing workflows, which utilize a mill-specific Facility Code System
- Must be experienced in the use of document Categories, Attributes, Aliases, Cross Indexing, Crane and Mobile Equipment Components and Codes, as well as Major Supplier Indexing methods, to ensure that documents are properly coded for future retrieval from Content Server 22 (cs-22). They must be thoroughly familiar with the Vault Loader Systems including creating, revising, modifying and the removal of the documents
- Must possess knowledge of Open Text CS-22 Systems, to work directly with our Open Text support group - Supai Systems - troubleshooting unresolved defects and identifying problems. Further, they are required to perform Testing and Tracking protocols on installed fixes
- Must have proficient knowledge of the Brava Licensing software, and the ability to determine user requirements, to set up accounts and maintain licensing requirements for both plants
- Must possess a basic understanding of engineering and manufacturing drawings, to assist mills in drawing and document retrieval. This department handles the Quality Assurance for this very important operat