Manager of Maintenance

Job Overview:
**Date: 2024**

**Job Description: Manager of Maintenance**

**Reporting to: Executive Director**

**Days of Work: Monday through Friday**

**Hours: 8:00 to 4:00**

**On Call: Monday through Sunday**

**Annual Salary: $90,000-100,000**

Benefits: Employer paid full benefit package including a matching RRSP program. Employer paid 9.43% RRSP. Parking space provided in downtown Yaletown. Due to a vulnerable tenant population a criminal records check is required. Current and future COVID 19 vaccinations required.
- **By Tuesday October 15, 2024**

**Overview**

The 127 Society houses 340 low-income people and seniors in three apartment building of 328 units in Vancouver’s Downtown South/Yaletown. We are committed to providing tenants with more than simply a roof over their heads. We seek to build community among tenants, and through that, opportunities for personal growth, friendship, and comfort during difficult times.

Our Maintenance Manager is responsible for the management and operation of all building and security systems. Technical certification in one of the fields of plumbing, gas or plant systems management is required. Management and daily supervision of 5 maintenance and cleaning staff. Manages and co-ordinates all in house repairs and maintenance contracts of our three buildings. Manages the pest control program for all units. Provides contract management for large renovation projects ie. building envelope, roof systems, electrical and life safety systems.

Reporting to the Executive Director, The Maintenance Manager is accountable to ensure that all physical aspects of maintaining and preserving the Societies buildings are carried out in a timely and professional manner. This includes mechanical and heating systems, fire safety and security systems.

The position directs and is accountable for the quality of work of three full time maintenance staff, three cleaners, two security staff and one weekend emergency staff; co-ordinates and oversees work of all outside contractors.

Ensures effective management of all Society properties, including all grounds and buildings, by renovating, upgrading, cleaning, maintaining, and enhancing the physical fabric and surety of the properties conducting preventative inspections and implementing procedural practices and manuals as appropriate.

1. Direct and be accountable for the quality and quantity of the work of all maintenance staff, contractors, suppliers and vendors. This includes hiring of new staff, scheduling of staff leave, performance management and discipline and performance reviews.

2. Work with the Executive Director to ensure that the budget for building maintenance is developed, managed, and monitored effectively within the Society financial controls policy.

3. Ensure that there are appropriate, understood and effective measures for decision-making in times of emergency, including documenting and posting procedures and training personnel to ensure adherence to policy.

4. Assists the Executive Director in development and implementation of all policies and procedures, including those related to human resources and tenant relationships, that are necessary to support 127’s strategic plan to meet all statutory, regulatory, contractual, and other legal requirements.

5. Develops with staff annual goals and objectives consistent within set budgets and the Strategic Plan. Tracks progress and motivates staff towards achievement.

**Daily routines include**:
Develops and implement daily, weekly, monthly, and annual maintenance and cleaning schedules.

Monitors maintenance schedules by complete walk through of each building and check-off daily report maintenance schedule for each building.

Each morning collects written maintenance requests and meets with each maintenance staff and together set priorities and work assignments for the day.

Records and tracks all written maintenance requests and schedule completion by/with Maintenance Staff.

Follow-up and inspect repairs completed - co-ordinate deficiencies and repairs if needed.

Co-ordinate and lead weekly maintenance staff meetings. Minutes to be taken by Executive Assistant. To hold daily morning round table discussions with all Maintenance staff.

(OHS) Co-ordinate and lead monthly WCB safety meetings for all staff and ensure minutes are taken and posted.

To set up purchase order system and stock systems for all maintenance repairs, cleaning supplies and purchases.

Review maintenance invoices and recommend payment to Executive Director. Invoices will be provided to the accountant for preparation of cheques for signature.

On larger maintenance or replacement items that are part of the replacement reserve - request three quotes and make recommendation for replacement and purchase to Executive Director.

To monitor monthly maintenance contracts to ensure work is being performed as per contract

Ie. Garbage, elevator, fire safety, mechanical, heating, generator, pest control, laundry