Project Administrator

4 days ago

Whitby, Canada Expercom Telecommunications Inc Full time

Telecon is looking for an energetic and career oriented individual to take on the role of Project Administrator.

The Project Administrator is responsible for day-to-day administration and coordination activities in order to support the project construction team. This role will also have an emphasis on the accounts payable function related to project construction activities.
This full-time hybrid position includes Health Benefits and a company match RRSP from day 1 of employment as well as opportunities for future growth.

**RESPONSIBILITIES**
- Ensuring subcontractor contracts are issued.
- Create and issue vendor purchase orders for daily construction activities.
- Manage purchase order (PO) acceptance.
- Reconcile packing slip receipts with purchase orders in financial tool (D365) for daily activities.
- Scan and save packing slips electronically in financial tool (D365).
- Receive all vendor invoices and verify PO #’s, receipt of packing slips and send to head office for processing.
- Review all month end statements from subcontractors/vendors to verify costs and invoices received; Troubleshoot vendor invoice discrepancies as required.
- Train accounts payable functions in financial tool (D365) to support administration.
- Daily communication with infrastructure team and vendors.
- Receive new projects from clients and create new work order by entering information into the project management tool (Quickbase)
- Update client project information when required.
- Submit the necessary paperwork and documentation to various municipalities.
- Respond to various request and inquiries from internal team members, client and management.
- Maintain and organize project documents and ensure all paperwork is collected.
- Perform various data entry and administrative duties when required.
- Preform ad hoc task as required.

**REQUIREMENTS**
- Minimum of 3 years administration experience, preferably in the construction/telecommunications industry.
- Previous experience in Accounts Payable and project support preferred.
- Strong communication skills both written and verbal.
- Highly organized and a keen attention to detail.
- Able to work as part of a team and independently.
- Proficient in Microsoft office skills with strong focus in excel.
- Ability to work under pressure, high volume and tight timeline work environment.
- Excellent oral and written communication skills.

**ABOUT TELECON GROUP**

Founded in 1967, Telecon is Canada’s leading telecommunication network infrastructure services provider. The company leverages its national presence, thousands of skilled professionals, client relationships and more than 50-year history to offer industry-leading design, locate, infrastructure and connectivity solutions to telecommunication companies and corporate clients nationwide. Depending on the region and the type of work to be performed, Telecon operates under one of the following brands: Telecon, Telecon Design, AGIR Consultants, Promark-Telecon, Expercom, Chemco-Telecon Infrastructure, Telecon Entreprises, Marcomm, Plexus, Unified Systems Group, SC360, Questzones and TRJ Telecom.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Whitby, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Managing Purchase orders: 1 year (required)
- Invoicing: 1 year (required)

Work Location: Hybrid remote in Whitby, ON

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