Construction Administrator

5 days ago

Vancouver, Canada Hudson Pacific Properties Full time

Hudson Pacific Properties (NYSE: HPP) is seeking a **Construction Administrator** for our premier Bentall Centre property in Vancouver. This role will be responsible for facilitating the organization, administration, and day-to-day workflow of office activities for the construction project management team in all aspects of assigned functions.

Are you looking to use your organizational skills and keen attention to detail at a growing, forward-thinking company? Join us at HPP

**What You'll Do**
- Review all departmental invoices for accuracy, code and submit for approval.
- Review operation, capital expenditure and tenant improvement vouchers, and evaluate workload to ensure proper documentation prior to submittal.
- Coordinate and document construction activities and projects in conjunction with Project Managers.
- Draft contracts, change orders, and purchase orders for projects.
- Manage documentation of capital and tenant improvement projects, including drawings, minutes, correspondence, and close out packages.
- Coordinate cash flow reports on projects with project teams to assist in monthly reporting.
- Evaluate workload, collaborate with team to prioritize tasks and deadlines, and adapt to changing priorities.
- Perform to standard turnaround timeframes for documents, with a sense of urgency when needed.
- Organize and maintain file system, file correspondence and other records, and provide back-up support for all Property Management and Project Management staff.

**What You'll Need**
- Bachelor’s degree and a minimum of 2+ years of general office/administrative experience, as well as a minimum of 1+ year of commercial real estate, construction or related industry.
- Knowledge of basic accounting procedures, and familiarity with accounting software programs such as Nexus and Yardi is a plus.
- Excellent computer skills and demonstrated working knowledge of computers and software including MS Windows, Outlook, Word, PowerPoint. Proficient in using MS Project for management and Excel for budgets and spreadsheets.
- Polished professional demeanor with excellent written and verbal English communication skills to write memos, letters, and reports, and interact effectively with contractors, tenants, peers, vendors, and management.
- Ability to work under pressure and manage competing priorities while staying focused and meeting deadlines without sacrificing accuracy.
- Good organizational skills., ability to multi-task, attention to detail, excellent follow-up skills, and ability to adapt to changing environments and perform in a fast-paced entrepreneurial environment.

**About Us**

Hudson Pacific Properties (NYSE: HPP) is a real estate investment trust serving dynamic tech and media tenants in global epicenters for these synergistic, converging and secular growth industries. Hudson Pacific’s unique and high-barrier tech and media focus leverages a full-service, end-to-end value creation platform forged through deep strategic relationships and niche expertise across identifying, acquiring, transforming and developing properties into world-class amenitized, collaborative and sustainable office and studio space.

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