General Administrator

**Position Summary**:
The **General Administrator/HR Specialist **will be responsible for developing intra-office communication protocols, streamlining administrative procedures and office supply inventory control. This role ensures smooth running of our company’s offices and contributes to driving sustainable growth. The General Administrator’s duties must be performed consistent with our company’s mission and values and adhere to company policies and procedures.

We are seeking a highly motivated self-starter with strong communication and organizational skills to work independently completing assigned non-routine tasks to meet business goals and working well in a team environment. Serve as the primary support and act as a liaison between multiple offices, leadership, and executive team.

**Responsibilities**:

- Managing overall administrative activities for the offices (multiple locations in GTA)
- Serves as the go-to person for all office inquires and conflicts
- Assists office staff and leadership in maintaining files and databases for all contracts, invoices and policies
- Respond to Human Resources-related inquires
- Assist with the recruitment process including posting jobs, conducting phone screening, on-site interviews, requesting references and completing background checks
- Assist with the onboarding and orientation of new employees for their 1st day.
- Updating and maintain new hire and current employee information through the company’s OA system
- Assist with payroll and benefits program through the company’s OA system or other related portal system
- Engage in Health and Safety Walkthroughs and attend JHSC meetings.
- Identifying & Recommending business solutions in administrative support and HR support
- Leading calendar management, planning and scheduling. Act as a gatekeeper to prioritize meetings and manage scheduling conflicts
- Coordinate all travel arrangements, including hotel reservations, car service and restaurant reservations
- Any other administrative duties as required
- Any other HR duties as required

**Qualifications / Skills**:

- Minimum two (2) years prior relevant experience, constructions industry experience considered an asset
- Proven problem-solving skills and agility to anticipate and tackle any task assigned
- Demonstrated ability to understand and prioritize workflow priorities while taking initiative to begin, track and complete tasks and/or projects
- Strong written and oral communication skills in both **English and Mandarin**, and demonstrated ability to collaborate and communicate effectively with team members and other stakeholders
- Proven financial and operational capabilities with demonstrated ability to provide solutions to improve/streamline processes to minimize errors, increase efficiencies and improve quality of deliverables
- Detail oriented and works with a high degree of accuracy
- Demonstrate a high level of professionalism, always showing respect for the client and for fellow employees
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Ability to address numerous requests in real time and discern their order of importance, or as they need to be addressed

**Education Requirements**:

- University degree required
- Knowledge of Microsoft Office tools such as Word, Excel, Outlook; in addition to Google communication tools like Gmail, Google Docs and Google Drive

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$70,000.00 per year

**Benefits**:

- Extended health care
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Work Location: In person