Property Portfolio Administrator

Growing Relocation and Property Services company seeking Property Administrator to join our team: to coordinate the administration of property sales and service throughout Ontario and Canada.

Details:

- hybrid work-from-home, 2-3 days in office. Reporting location is either Mississauga or London
- There will likely be a rotational on-call requirement for overnight emergencies within the property management portfolio. The rotation will likely be between 5 and 8 staff members and will be paid as a flat rate. Occurrences of emergencies are sparse, but the client requires coverage in the event something happens.
- This position requires a specific security clearance that includes a criminal record check

Duties include:

- Manage realtors and property service personnel remotely (throughout Ontario and across Canada) including requesting and receiving opinions of value, listing packages and reports.
- Report to our Client’s representative for day to day operation, communicate their instructions to service personnel and ensure instructions are followed. Coordinate Realtors, Appraisers, Inspectors and other personnel in accordance with client policy.
- Assist in preparation of ad-hoc, monthly and annual reports.
- Resolving issues, escalation, billing discrepancies and submitting changes for approval.
- Coordinate property reports, landscaping services, listing packages, tradespeople and work, property inspections and general maintenance, property evaluations and other services for properties to be sent to our client.
- Receive and Review supplier reports to ensure properties are well described and details are correct before submitting to client.
- Maintain records and schedules of sale contracts for each property. Conduct annual audits to ensure that suppliers are performing to required standards.
- Provide administrative support to the Realtors, Appraisers and Service Personnel
- Implement special activities and programs to make processes more efficient. Seek new realtors and property managers where necessary to ensure coverage.
- Preferred skills, experience and accreditations include:

- Property Management, Relocation or Real Estate management experience and/or education
- Experience with an operating system used for Relocation, Real Estate or Property management or demonstration that you are able to learn to use one quickly
- Excellent client relation skills
- Intermediate/Advanced Microsoft Office is required, preference to applicants who have used a CRM system or Operating System from the Relocation or Property Management Industry
- Able to work under pressure, deal with multiple deadlines, effectively handle stressful situations, deal intuitively with situations, and work with minimum direction and supervision
- Strong accounting skills
- Strong written and verbal communication skills
- Ability to meet deadlines
- Our work environment is very task-based and Clients have well defined timeline expectations - Ability to handle a large number of open files - it is expected that the successful applicant will be expected to manage 150-200 property files per year.

Preferred Skills and Accreditations, Salary & Benefits:

- Real Estate courses/license
- CPM or other property management designations
- Bilingual applicants
- Experience in Property Management, Real Estate or Relocation
- Health benefits after probation period
- Group RRSP after 6 months
- Stability - we are part of a 115+ year old Canadian company
- Opportunity for advancement - We practice a promote-from-within strategy when growth and vacancies occur. The company has grown consistently and is expected to continue.

Pay: $44,000.00-$48,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Work from home

Schedule:

- Monday to Friday
- On call

Ability to commute/relocate:

- Mississauga, ON L4W 4Y9: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Real Estate: 2 years (preferred)

Work Location: Hybrid remote in Mississauga, ON L4W 4Y9