Secretary -nfsb2025-026-015

**SECRETARY**
**School Board Office**

**NATURE OF THE WORK**
The principal and customary work of the employee in this class of employment consists in assisting one or more persons in carrying out secretarial tasks.

**CHARACTERISTIC FUNCTIONS**
The employee in this class of employment enters texts and various data in a computer from manuscripts or various sources and produces letters, tables, reports and other documents; verifies the spelling and grammar rules in the texts entered and identifies the corrections to be made; receives and transfers telephone calls and provides general information; updates records and registers and files records and documents; opens and forwards the mail to the persons to whom it is addressed; drafts acknowledgements of receipt, simple letters or notes; finds and collects information to be included on forms that he or she fills out or in reports and correspondence.

As instructed and within the limits of his or her function, the employee relays telephone messages and information of a general nature concerning supply teachers or, more specifically, to parents, concerning school attendance; takes part in bulk purchases of school supplies and articles by carrying out transcription and verification duties; loans and retrieves books; carries out duties related to the sale of school supplies.

He or she will be required to compile, verify, and enter data.

The employee may be required to train new secretaries.

If need be, he or she performs any other related duty.

**REQUIRED QUALIFICATIONS**
Hold a Diploma of Vocational Studies (DVS) in secretarial studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have four (4) years of pertinent experience.

**BOARD REQUIREMENTS**
- Written and oral proficiency in the two official languages.
- Strong interpersonal skills.
- Word processing and spreadsheet software.
- Have a basic knowledge of office automation.

**OTHER REQUIREMENTS**
Hold a certificate dated no more than three (3) years attesting to the successful completion of:

- A standard first aid course of a minimum eight (8)-hour duration.

A refresher course of a minimum six (6)-hour duration updating skills acquired in paragraph 1.- **“The New Frontiers School Board is an equal opportunity employer and values diversity in its workforce, encouraging all qualified applicants to apply. We are committed to developing inclusive, barrier-free selection processes and work environments.”_

Le Service des ressources humaines - Human Resources Department