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Pre-production Coordinator

2 weeks ago

Oakville, Canada Precision Record Pressing Inc Full time

**Precision Record Pressing** is a leading vinyl record pressing company located in Burlington, Ontario. We believe our growth and success can be directly attributed to the emphasis we place on service, quality, and innovation and the involvement, commitment, and enthusiasm of our employees. We are currently looking for a
- ** Pre-Production Coordinator** to join our
- **Oakville **office. This is a full-time, permanent opportunity that will act as direct support for an account manager and ensure coordination with other departments based on client’s needs. We are looking for a positive, energetic person who is highly motivated and wants to work in a team environment
- _
Applicants who receive an employment offer will be required to provide proof of full vaccination upon hire as a condition of employment._

**Responsibilities**
- Act as direct support for two sales account managers and their clients while ensuring the success of each vinyl record project. This includes but is not limited to:

- Organizing and vetting project information
- Monitoring the progress of a project against its deadline
- Flagging potential issues
- Engage in problem solving to overcome challenges
- Following up on missing assets to make sure the order is ready for full production
- Inquire with vinyl and print vendors to secure pricing for custom or bespoke quotes
- Coordinate with various departments within the production chain
- Navigate order claims with internal departments and third-party vendors
- Update and maintain all spreadsheets related to production tasks via Microsoft Excel, Google Business Suite, and custom company software
- Communicate with the shipping department to ensure orders ship out on time

**Requirements/Qualifications**
- Minimum 2 years of administrative/coordination experience required
- Minimum 2 years of customer service required
- Proficient in Microsoft Office and Google Business Suite
- Ability to work independently and show initiative
- Excellent team player
- Strong oral, written and verbal communication skills
- Strong attention to detail
- Highly analytical thinker with very strong Problem-Solving skills
- Ability to work in a fast paced, team-based environment with shifting priorities

Monday - Friday

9am to 5pm