Accounting Clerk, Student Fees

**Mission**:
**Additional Information**:
Please note - This job description and classification are under review.

**Support Staff Temporary Roster**:
CBE Human Resources manages a roster of contingent casual on-call workers who are engaged to temporarily replace staff absences and to work on short-term projects. Work assignments may be scheduled in advance or the morning of the assignment. Roster staff enjoys the flexibility of working in schools and departments full-time or part-time with a minimum commitment of two days availability per week. If you are looking to work casually or if you would like to gain experience to move into a regular position, the Support Staff Temporary Roster maybe the opportunity you are looking for.

We are looking for reliable, self-motivated people to join our temporary roster team as on-call Accounting Clerk, Student Fees to process payments and waivers for student fees for the Calgary Board of Education (CBE).

We are looking for committed people who have highschool completion, supplemented with minimum completion of two (2) years specialized accounting post-secondary education towards a recognized professional designation (i.e., CGA, CMA). A minimum of three years related experience. The ability to deal with sensitive and confidential issues in a tactful manner. Must be able to work with little supervision. An equivalent combination of directly related post-secondary education and directly related experience may be considered.

By joining the CBE as a temporary Accounting Clerk, Student Fees you will enjoy:
A great work environment with an organization that makes a difference in the lives of students every day;
- A great work environment with an organization that makes a difference in the lives of students every day;
- $26.51 (Grade E) per hour to start plus 6% vacation pay;
- Opportunities to advance your career.

**Position Description**:
**Major Responsibilities**
- Processes fee payments according to established procedures, including cheques and credit card payments. Checks accuracy of source documents, performs calculations and prepares data for entry. Verifies the accuracy of information before data entry of information into Student Information Registration System, Transportation System or other systems as required. Prepares and reconciles payment batches for submission to cashier.
- Processes and verifies data for refund requests.
- Coordinates monthly Calgary Transit bus pass rebate process according to pre-set schedules with bank for EFT transactions or other methods as determined.
- Provides a list of all unpaid ISM for funding. Maintains ISM database throughout the year. Computes amounts for school funding. Records payments from all sources for ISM. Maintains database for all years of unpaid ISM records. Conducts follow-up with Legal Services to ensure compliance. Processes adjustments as required.
- Maintains database throughout the years of all unpaid student fees. Maintains records of outstanding accounts and issues past due notices. Responds to inquiries and complaints on accounts receivable. Investigates and takes corrective action on problem accounts. Conducts follow-up by letter or telephone on a regular basis. Forwards outstanding accounts to a collection agency when internal collection procedures are exhausted.
- Prepares detailed explanations of accounts receivable to be written off. Provides detailed explanations in support of the CBE providing for an allowance for doubtful accounts for each fee type.
- Issues tax receipts for Noon Supervision services.
- Provides assistance to parents and schools in preparing and filing all student fee forms and the waiver forms.
- Provides assistance to schools on all fee related administration matters.
- Assists parents in resolving issues with on-line fee payment system (access, viewing, fees owed) and other accounts receivable systems. Escalating unresolved issues to Information Technology department.
- Performs other related responsibilities as assigned to meet the purpose and accountabilities of the role.

**Conditions of Employment**:
**Police Information Clearance**:Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must complete and pass a police information clearance before employment is confirmed.

**Be Part of Our Success**:
Are you looking for an opportunity to join a team where your contribution makes a positive impact on the lives and learning of more than 125,000 CBE students? The Calgary Board of Education is looking for exceptional professionals to join our team. Our employees are highly valued and recognized, a career with the CBE offers incredible opportunities, rewards and supports.