New Business Administrator

PPI (an independent subsidiary of iA Financial) is an Insurance Marketing Organization that sits between independent advisors and insurance companies. From coast-to-coast, we provide value-added services and support such as digital tools, education, marketing, and processing, to help Advisors elevate and grow their business with a socially responsible mindset.

At PPI, each day you have the opportunity to make a meaningful difference when you support our independent insurance advisors in providing financial security and peace of mind to their clients: Canadian families and businesses.

When you join PPI you will be part of a diverse, inclusive and equitable place to work that values different perspectives. You will benefit from a culture that is people-focused, inclusive and collaborative with opportunities to learn and develop your skills, develop your career and make a meaningful impact.

Our people drive our progress through innovative ideas and a commitment to excellence. We work hard and always ensure we have fun along the way.

PPI offers a variety of positions and career paths for collaborative, adaptable individuals who align with our client-focused approach and are committed to supporting and strengthening the PPI brand and culture.

Administrative opportunities on our Operations Team, including Agency Services, New Business, Policy Service and Investments are often available_ _and we invite you to submit your resume for consideration for current and/or future openings.

The primary focus of the New Business Administrator is to ensure service levels to advisors are maintained and to effectively facilitate the contracting of advisors with insurance carriers, resolve issues arising from advisor licensing and to investigate and resolve inquiries relating to advisor coding and advisor commissions as it pertains to coding overrides rates.

**Responsibilities**:

- Facilitate the completion of all new contracting and transfers for an advisor with the insurance carriers ensuring that advisors are updated regularly on current status.
- Assume ownership of assigned files and quality of data, including recognizing any urgencies and assisting in the resolution of problems that may prevent a file from moving through the process as quickly as possible and understanding the downstream impact on reporting and commissions.
- Review advisor contracts for accuracy and communicate with advisors regarding any outstanding requirements.
- Screen the advisor, communicate any issues with compliance and complete their PPI contracting.
- Maintain advisor’s profile and ensure information is up to date in all PPI’ systems.
- Ensure all advisor licensing and E&O requirements are up to date and entered into PPI’ systems and carriers’ notified.
- Work with the APEXA system to facilitate advisor’s contracting and transfers.
- Anticipate the needs of advisors and follow established processes for informing advisors of important details related to contracting.
- Investigate and facilitate the resolution of inquiries and/or issues relating to advisor contracting, licensing and commission overrides including communicating with the insurance carriers, advisors and appropriate departments within PPI.
- Set up investment Rep codes and maintain Rep records in the PPI investment system.
- Coordinate the set-up of advisors on insurance carrier websites to ensure that they are able to download commission statements as well as view their business.
- Ensure all tasks are completed according to PPI guidelines and standards and work with the Team Leader and Manager/Director, Agency Services to effectively accomplish identified department goals and objectives.
- Additional responsibilities, duties and special projects as identified.

**Education, Experience and Skills**:

- A minimum of 2 years’ contracting experience with an existing Managing General Agency or similar work environment
- Industry designation(s) (FLMI, ACS, AIAA) desirable
- Superior organizational and time management skills with demonstrated ability to effectively manage multiple tasks and responsibilities
- Proven accuracy, attention to detail and data entry skills
- Excellent written and verbal communication skills
- Strong interpersonal skills with a demonstrated ability to develop and maintain relationships and work within a team environment
- Ability to represent self, office and organization in a professional, positive manner at all times
- Ability to handle sensitive and confidential information in a professional manner
- Knowledge of WealthServ, APEXA and Microsoft Office programs; Outlook, Word, Excel and PowerPoint in particular
- Excellent French language skills, both oral and written due to frequent interactions with French-speaking colleagues, internal partners or clients. Bilingualism considered an asset
- We thank all applicants for applying, however, only those selected for an interview will be contacted. Your resume may be used for other vacancies._