Parish Administrator
5 days ago
Position Title**:Parish Administrator**
Purpose of Job:
The Parish Administrator will ensure the efficient administration of the parish offices, assisting the Incumbent and Churchwardens and other clergy and staff in parish administration. All activities associated with this position must be achieved in a manner consistent with the Parish Mission Statements, Goals and Objectives. All diocesan and parish policies and practices must be known and adhered to particularly the Diocese of Toronto’s Sexual Misconduct and Screening Policies.
Reports to: Churchwardens - with daily supervision by Incumbent
**ACCOUNTABILITIES**
**RECEPTION AND COMMUNICATIONS**
- **Trinity Church Barrie**_
1. Be the face of Trinity Church Barrie by being pleasant and pastorally sensitive to those who come to the administration office, and those who contact the church by phone. The intermittent nature of visitors and inquiries will require the Administrator to be interrupted during administrative tasks in order to greet and assist people.
3. Type agendas, minutes, reports, service bulletins and letters for the Incumbent, Churchwardens and, when appropriate, ministry leads. Distribute minutes, referenced attachments and other materials as directed.
4. Collect mail from the post office box and post outgoing mail each workday.
6. Maintain the office bulletin board, keeping it organized and current.
8. Maintain/ update messaging on electronic outdoor sign.
- **St. Margaret’s Church Barrie**_
1. Type agendas, minutes, reports, service bulletins and letters for the Incumbent, Churchwardens and, when appropriate, ministry leads. Distribute minutes, referenced attachments and other materials as directed.
**CALENDARS AND SCHEDULES**
- **Trinity Church Barrie**_
1. Respond to queries concerning cost and availability of meeting rooms and church facilities. Book the use of meeting rooms and church facilities by parishioners, ministry teams and outside organizations.
2. Maintain awareness of the requirements for license agreements for outside use of church facilities.
4. Assist in the maintenance of staff calendars by booking appointments, etc. as requested.
5. Inform the sexton, cleaners and/or others of events and parish activities that affect their duties.
6. Maintain list of volunteers and schedules for designated ministry areas managed through the church office, e.g. Sunday School, lay readers, etc.
7. Maintain schedule of dates by when staff and volunteers must renew their Screening in Faith and Sexual Misconduct Policy training certifications.
- **St. Margaret’s Church Barrie**_
1. Maintain awareness of the requirements for license agreements for outside use of church facilities.
3. Maintain list of volunteers and schedules for designated ministry areas managed through the church office, e.g. Sunday School, lay readers, etc.
**CLERICAL DUTIES**
- **Trinity Church Barrie**_
1. Maintain the templates for commonly used documents (service bulletin, newsletter, etc.).
2. Weekly and Special Service Bulletins: type, proof-read, distribute for review, print and photocopy.
3. Monthly Happenings newsletter: send due date reminders, collect article contributions, format content, proof-read, distribute for review, print and photocopy.
4. Parish Seasonal Mailings/ Other Letters: Type, proof-read, distribute for review, print letters and envelopes.
5. Annual and Special Vestry Reports: send due date reminders, collect submitted reports, format content, proof-read, distribute for review, print and photocopy specified number of copies for vestry meeting.
6. Periodically train volunteers in the use of office equipment and procedures as needed.
- **St. Margaret’s Church Barrie**_
1. Maintain the templates for commonly used documents (service bulletin, newsletter, etc.).
2. Weekly and Special Service Bulletins: type, proof-read, distribute for review, print and photocopy.
3. Monthly Happenings newsletter: send due date reminders, collect article contributions, format content, proof-read, distribute for review, print and photocopy.
4. Parish Seasonal Mailings/ Other Letters: Type, proof-read, distribute for review, print letters and envelopes.
5. Annual and Special Vestry Reports: send due date reminders, collect submitted reports, format content, proof-read, distribute for review, print and photocopy specified number of copies for vestry meeting.
**OFFICE ADMINISTRATION**
- **Trinity Church Barrie**_
1. Be aware of the approved budget for office supplies and expenses while maintaining adequate inventory of regular and seasonal office supplies.
2. Assist property management, kitchen management and other parish groups in ordering and receiving materials within approved budgets or approved by Churchwardens.
3. Manage the operation of security camera software and access to stored video captures.
4. Manage the operation of the outdoor electronic sign.
5. Maintain a neat and welcoming parish office to the extent possible in a share
