Youth Experience Coordinator

Circuit Stream is a leader in future technology skills training and learning content. We offer world-class educational services for teen and adult learners with a focus on the skills needed to leverage immersive and emerging technology.
The Youth Experience Coordinator plays a crucial role in overseeing and managing the daily operations of the Circuit Stream summer camps, ensuring that both students and staff have a smooth, safe, and educationally enriching experience. This position involves a variety of tasks, from administrative support to direct interaction with students, parents, and program partners. This is a temporary full-time role for **8 weeks from June 22 to August 14, 2026**(with 1 week off from June 29 - July 3). A Coordinator will be hired for our summer programs at **UBC Vancouver Campus.** The typical schedule is 8am to 4:30pm, Monday to Friday.

**Responsibilities**:
**Camp Operations Oversight**:

- Oversee the day-to-day operation of the camp, ensuring everything runs smoothly and efficiently.
- Ensure that daily logistics, including the setup and breakdown of the camp, are completed on time and effectively.
- Assist with administrative tasks such as setting up the camp daily, completing camp reports, and following up on absent campers.
- Ensure all students have submitted the necessary waivers and documentation before attending camp.
- Monitor safety protocols during all camp activities to ensure the well-being of all students, and respond to any safety-related incidents promptly.
- Ensure that all health and emergency protocols are followed, including maintaining proper documentation for any medical needs or allergies.
- Ensure all staff are familiar with the camp’s procedures, expectations, and safety guidelines.

**Team Lead Responsibilities**:

- Act as the team lead for your assigned campus, ensuring that all tasks are completed efficiently and that the team is working cohesively.
- Coordinate the efforts of all camp staff including Instructors and Teaching Assistants (TA) and assist with any logístical challenges that may arise.

**Instructor and Teaching Assistant (TA) Support**:

- Partner closely with instructors and teaching assistants to support instructional quality, classroom engagement, and consistent delivery of the curriculum.
- Troubleshoot any issues that arise with instructors, TAs, or students to maintain a positive learning environment.
- Serve as the first point of support for instructional delivery concerns and observing sessions to identify opportunities for improved student engagement.
- Reinforce instructional expectations, classroom standards, and learner-first practices.

**Student Experience Monitoring**:

- Provide daily updates to the Student Experience Specialist regarding student satisfaction, areas of concern, and any feedback that may need attention.
- Address any issues promptly and work to resolve them to ensure a positive camp experience for all students.
- Conduct daily classroom observations for the Education department by monitoring engagement, clarity of instruction, and student participation.
- Capture learning-related feedback from students and instructors.
- Document feedback on curriculum content, activities, pacing, and learner comprehension to support continuous improvement of the program.
- Record observations in a standard format provided by the Education team.
- Attend all weekly virtual campus check-in meetings

**Parental Engagement**:

- Engage with parents to provide updates, answer questions, and address any concerns regarding their child’s experience at the camp.
- Maintain clear communication with parents throughout the duration of the camp.

**Coordinator of Extracurricular Activities**:

- Coordinate and manage extracurricular activities and special events, ensuring they align with the camp schedule.
- Ensure that guest speakers, panelists, and tour guides are well-informed of their schedule and responsibilities. Handle any delay or logístical issues that arise.
- Supervise student participation during these activities, ensuring students are engaged and safe.

**Additional Responsibilities**:

- Carry out reasonable duties as requested by members of the Management Team to support the smooth operation of the camp.
- Coordinating graduation, including distributing certificates, highlighting student achievements, and celebrating accomplishments.

**Requirements**:

- 1-2 years’ experience coordinating summer camp programming and/or youth after-school programs (ideally in a STEM environment)
- Previous experience in event coordination, including planning, execution, and real-time problem solving for camps, school workshops or community events
- Demonstrates interest in education, teaching, or youth development
- Comfort with learning and using educational systems and software (e.g. Canvas LMS, Google Docs/Sheets/Slides, Discord, Hubspot, Slack)
- Excellent professional communication skills, both written and verbal
- Ability to prior