Financial and Data Entry Clerk

6 days ago

Richmond Hill, Canada City of Richmond Hill Full time

Posting Id
- 2974
- Number of Positions
- 1
- Department
- Corporate and Financial Services
- Division
- Information Technology
- Shift
- 21 hours per week between Monday to Friday
- Rate of Pay
- $33.25 - $37.73 Hourly
- Job Length/End Date
- 1 year
- Job Type
- Temporary Part Time
- Posting Type
- Internal and External
- Posting Date
- 05/05/2025
- Application Deadline
- 05/11/2025

**Position Summary**:
**Key Duties and Responsibilities**:

- Processing Invoices: Submitting invoices by inputting invoice details on the SAP Financial module.
- Invoice Verification: Reviewing and verifying invoices for accuracy and tracking against monthly vendor statements.
- Discrepancy Resolution: Identifying and resolving any discrepancies or issues with invoices, invoice payments, communicating with vendors and/or invoice approvers as needed.
- Record Keeping: Maintaining accurate records of invoices, payments, and related documents (electronic filing).
- Communication: Collaborating with vendors, internal teams (like accounting or finance), and invoice approvers, to address invoice-related inquiries.
- Data Management: Organizing and updating invoice data in the SAP system and excel, ensuring it's accurate and accessible.
- Reporting: Assisting with preparing reports related to invoice processing and payment status.
- Data Entry: Downloading accounting information from SAP system and updating budget and accounting excel sheets.
- Purchase Orders: Coordinating and creating low-value purchase orders for IT Division, tracking and closure of purchaser orders and procured contracts.

**Education and Experience**:

- High school diploma or equivalent; additional financial education or certifications are considered an asset.

**Required Skills/Knowledge**:

- Data Entry Proficiency: Strong typing speed and accuracy, with the ability to input data efficiently and accurately.
- Attention to Detail: Ability to carefully review documents and identify discrepancies.
- Organizational Skills: Maintaining organized records and files.
- Communication Skills: Ability to communicate clearly and professionally with vendors and internal staff.
- Basic Accounting Knowledge: Understanding of basic accounting principles and terms related to invoices and payments.
- Computer Skills: Proficiency with computer software, particularly Excel, Outlook, Teams, and SAP.
- Problem-Solving Skills: Ability to identify and resolve issues with invoices and payments.
- Experience: Prior experience in account payable, invoice processing, or related accounting roles is often preferred, but not always required.

**Leadership Competencies**:

- Builds people and culture
- Cultivates open communication
- Demonstrates personal leadership
- Navigates and leads through complexity and change
- Shapes the future

The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.

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