Office Assistant, Faculty of Technology and Skilled Trades

2 weeks ago

Saskatoon, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P16964

**Posting Title**
- Office Assistant, Faculty of Technology and Skilled Trades

**Classification**
- Band 5

**Location**
- Saskatchewan Polytechnic Saskatoon Campus

**Other Location(s)**
- Saskatchewan Polytechnic Saskatoon Campus

**Building**
- Saskatoon Campus, Idylwyld Dr.

**Other Building**

**Date Posted**
- 09/03/2025

**Closing Date**
- 09/12/2025

**JIQ #**
- 062

**Start Date**
- 08/27/2025

**End Date**
- 12/19/2025

**Open Until Filled**
- No

**Ongoing**
- No

**Category of work**
- Full Time

**Bargaining Unit**
- Professional Services

**Hours of Work**
- Regulated 36 hours (5/4 work pattern)

**Salary Range**
- $1,834.50 to $2,192.69 bi-weekly

**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- Regulated 36 hours (5/4 work pattern)

**Posting Status**
- Open
- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties

**Job Duties**
- Provide general reception duties to students, staff and the general public. Provide information or referral as necessary.
- Provide typing service to programs which includes educational information, exams, memos, letters, etc. as well as support to the Executive Assistant to the Dean.
- Maintain an up to date filing system of records.
- Arrange and attend meetings. Record and transcribe minutes and ensure distribution of the same (eg. Advisory Committee, Program Head, Committee work).
- Monitor and maintain office equipment in good working order. Arrange for service and repair as required (computers, printers, photocopiers, typewriter).
- Prepare and maintain various reports and information systems (Program Book, Donation Report, Office Procedures Manual, class and book lists).
- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

**Specific Accountabilities**

**Duties**

**Required Qualifications, Skills and Abilities (QSA)**
- Grade 12 plus a recognized secretarial certificate/diploma or an equivalent combination of education, training and experience.
- Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
- Experience and/or training in taking and transcribing minutes.
- Minimum of two years of recent and relevant experience performing administrative and clerical work.
- Knowledge of common office procedures.
- Effective interpersonal skills.
- Effective communication skills.
- Effective organizational skills.
- Effective proofreading skills.
- Demonstrates valuing diversity.

**Desired QSA

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