Maintenance Planner

Maintenance Planner // Campus Operations

Position Purpose and Summary

The Maintenance Planner will be tasked with tracking assets lifecycle, warranty and requirements for facility upgrades through our Capital Renewal software VFA. They will support the Maintenance Coordinator in increasing office and department efficiency through proactive planning. They will work in tandem with the Maintenance Manager to institute a campus wide preventative maintenance standard and ensure its operation through the Computerized Maintenance Management Software (CMMS). This person will liaise with the Maintenance Manager to connect them to different stakeholders, vendors, prepare action plans, analyze risks and opportunities and gather necessary resources.

Key Areas of Accountability

Maintenance
- Maintain documents and process for TWU facilities, contractors, and vendors.
- Establish and maintain digital and physical files including asset registry, share Teams site, drawings (incl. scanning and printing), inventory of furniture assets.
- Ensure that all necessary documentation for the proper maintenance of campus equipment and buildings is catalogued.
- Run and maintain the Computerized Maintenance Management Software (CMMS) and set up preventative maintenance schedules to ensure campus efficiency.
- Run and maintain the Deferred Maintenance Tracking System in Gordian VFA.
- Track deferred maintenance levels and provide reports to the Maintenance Manager and Director of Facilities on a regular basis.
- Track inventory levels and provide support with purchasing of supplies and appliances.
- Help coordinating work orders to be assigned to the Maintenance Technicians.
- Help Maintenance Coordinator with accounts payable and invoice processing.
- Take minutes in meetings, keep track of tasks to be done.
- Liaise with Capital Projects to collect scope and drawings from them and capture in asset registry and VFA.
- Measuring and photographing.

Departmental Support
- Ensures office efficiency (maintenance of office equipment, routing of visitors when Maintenance Coordinator not available, staff, faculty, and student inquiries, distribution of mail, general reception).
- Prepare presentations and reports in MS Publisher, PowerPoint, Excel and Word
- Support and co-operate with other Campus Services Operations including Capital Projects, Security, Grounds and Custodial as required.
- Provide hands-on support as needed by the department (e.g., moving of physical files, furniture, etc.)

The Person

Skills and Abilities
- Team Player with superior interpersonal skills and a keen eye for detail.
- Logistics - good analytical and excellent problem-solving skills.
- Exemplary skills in planning, organizing, prioritizing, scheduling, and implementation
- Multi-tasker who is used to fast paced environment.
- Familiar with plans and layouts - basic understanding of construction language
- Demonstrated skill in conflict resolution and the relaying of sensitive and timely information.
- Able to lift up to 30 lbs. to provide hands-on support as needed by the department.
- Must have valid driver’s license.

Personal

Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.

Warm-hearted, dedicated, committed and mature evangelical Christian with a keen desire to serve in family, church, work and community. A firm commitment to TWU’s mission, values, Statement of Faith and Community Covenant. Strength of character and reputation, a pleasant personality with a positive and friendly attitude in the midst of a very busy and challenging atmosphere.

**Servant-Leader Way of Life**: Act in a manner that exemplifies Jesus Christ in all on and off campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.

Key Internal Interactions

**Reports**:none

**Reports to**:Maintenance Manager, Campus Services

Standards & Requirements

Education: Business or related degree preferred and/or related work experience. Formal training in project management or procurement an asset.

Experience: 3 - 4 years in a progressive administrative or analytical support role, preferably within Facility management, the construction or manufacturing industry. Project Management experience preferred.
- Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing._

Benefits Of Working at TWU:

- A comprehensive benefits package which includes extended health, dental, and insurance and an RRSP matching program.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- Tuition Benefit for TWU undergraduate and graduate level courses to enhance knowledge and professional compe