Town of Plympton-wyoming

**TOWN OF PLYMPTON-WYOMING**

**POSITION DESCRIPTION
**TITLE**:Chief Administrative Officer (CAO)***

**REPORTS TO**:Council

**DEPARTMENT**:Corporate Services**
**POSITIONS SUPERVISED**:All Department Heads & Executive Assistant Corporate

Services

The Chief Administrative Officer (CAO) is responsible and accountable to the Council of
the municipality for the efficient day-to-day management of the municipality. As the
leader of the municipality’s senior management team, the CAO is responsible for
ensuring that Council’s directives are carried out in an effective and efficient manner.
Under Council’s direction, the CAO will be responsible for managing the human,
financial and physical resources of the municipality in accordance with the Municipal Act
and related legislation.

**MAJOR RESPONSIBILITIES**:

- Lead and direct the management and administrative operations of the municipality.

Coordinate the operations of all municipal departments, to promote consistency in
management policies and practices, and ensuring effective teamwork between groups.
- Coordinate the development and implementation of short and long-range operating

plans and strategies for the municipality.
- Organize and supervise the effective and efficient implementation of Council's policies

and programs and ensure compliance with all relevant statutory and regulatory
requirements.
- Ensure the efficient operation of the municipality’s administration including motivating

and developing the skills of the Department Heads and their staff to foster productivity,
professionalism, and high morale.
- Keep abreast of departmental operations through frequent meetings with Department

Heads in order to coordinate the implementation of activities, policies, plans, and
budgets.

Position Description: Chief Administrative Officer
- Develop administrative and operational processes to ensure that all decisions by

Council are implemented.
- Communicate and interface with the Mayor and Council and with the general public on

all administrative matters, values and priorities, as required.
- Establish positive relationships with the business community and with other boards and

authorities and upper levels of government and act as spokesperson on behalf of the
municipality.
- Serve as policy advisor to the Council and Committees. Consult with internal and

external contacts to coordinate Council submissions, and to obtain appropriate
background information as necessary to assist Council with decision making. Attend all
meetings of Council and any Committees that Council may deem necessary, make
observations, advise Committees, and respond to questions as required on behalf of
the administration.
- Provide advice and expertise to Council. Prepare policies and recommendations to

Council and Committees. Propose by
- laws, resolutions, and other action by Council.
- Coordinate and finalize the preparation of operating and capital budgets for

consideration by Council and its Committees. Administer approved budgets within
parameters set by Council.
- Ensure information reports, research and other materials including letters and

submissions are provided to Council on a timely basis related to discussions on
agendas.
- Present recommendations to Council relating to departmental operations and propose

legislation or resolutions to address such recommendations.
- Oversee the collective bargaining process with unionized employees of the municipality

and recommend to Council agreements concerning wages, salaries and working
conditions. Conduct negotiations on collective agreements and administer agreements
within the parameters established in grievance procedures.
- Oversee the recruitment, appointment, employment, training, evaluation, suspension or

dismissal of all employees recognizing the appropriate procedures specified for those
employees covered by collective bargaining agreements.
- Oversee the direction of all employees within the municipal corporation.
- Oversee the implementation of computer systems and programs that will increase the

operational efficiency of the municipality.
- Oversee corporate insurance and legal programs and obligations.
- Develop and maintain effective working relationships with the municipality's solicitor,

auditor, regional, municipal, provincial, and federal representatives, consultants, other
municipal representatives, and external stakeholders.
- Ensures expenditures receive necessary approvals and are within approved budget.

funding resources, working with the applicable Department Head.
- Ensures the safety, maintenance and management of all equipment, vehicles and

material resources related to municipal operations. Provides final approval for
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Position Description: Chief Administrative Officer
- Responsible for Economic Development initiatives in the municipality and for

expanding and maintaining the industrial/commercial/business tax base through the
recruitment, retention, developm