Human Resources and Staffing Officer

Human Resources and Staffing Officer

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Job Summary

Reporting to the Director, Human Resources within the Faculty of Law, the Human Resources and Staffing Officer is a skilled human resources generalist responsible for the planning and coordination of human resources operations for the Faculty of Law, as well as contributing to the strategic direction of the Faculty of Law’s HR initiatives. The Human Resources and Staffing Officer is accountable for carrying out human resources related duties and academic staffing functions in support of the Faculty of Law, in accordance with university policy and legislative requirements. The Human Resources and Staffing Officer works closely with the Director, Human Resources, executive team members, and colleagues within the central Human Resources Department and the Faculty Relations Office.

**Job Description**:

**KEY RESPONSIBILITIES**:

- Human Resources and Staffing_
- On behalf of the Director, Human Resources, acts as the primary HR contact within the Faculty of Law providing support for human resources and academic staffing processes for faculty and staff.
- Works closely with the Director, Human Resources and executive team members, advising on and participating in the development and implementation of strategic human resources planning, in pursuit of the Faculty of Law’s strategic priorities and operational goals.
- Ensures timely and accurate administration of academic-specific processes, such as recruitment, renewals, tenure eligibility, promotion, merit, workload, academic and negotiated leaves, leaves of absence, retirements, reduced periods of responsibility, immigration and compensation. Consults with the Faculty Relations Office and the Provost’s Office as appropriate.
- Contributes to and progresses the Faculty of Law’s and the University’s programs and initiatives designed to foster a diverse and inclusive work environment. Identifies trends and opportunities to enhance HR processes to support staff and faculty within the Faculty of Law, promote a welcoming, respectful, and collaborative work environment, and strengthen sense of community.
- Plans and coordinates Faculty of Law-specific orientation and onboarding for new staff and faculty and ensures all university training requirements are met.
- Attends regular Staffing Officer meetings to obtain information and implement procedural updates as required.
- Coordinates the job evaluation process by coordinating submission of job evaluation requests, ensuring documentation is complete and accurate. Serves as point of contact for colleagues in the central Human Resources Department throughout review process.
- Facilitates the performance review process with management, provides support on objectives setting and coordinates submission of reviews to the central Human Resources Department.
- Strategic Recruitment_
- Leads management through the full cycle of the recruitment process from the point that a vacancy is identified to the facilitation of the onboarding process.
- Provides guidance on strategic practices aimed at promoting equity, diversity, and inclusion through all elements of the recruitment process.
- Acts as the primary HR contact for full-time and sessional faculty hiring and staff recruitment activities. Provides guidance on the current expectations for faculty/staff/teaching fellow/post-doctoral and student recruitment and ensures compliance with collective agreement requirements and University policies.
- Prepares all faculty appointments, ensuring compliance with the collective agreement, and determines whether they require additional material or are complete and can proceed to the next level. Maintains a record of all faculty appointments and recruitment activity.
- Participates on search committees and serves as the Equity Representative as required. Works with colleagues in the central Human Resources Department to ensure timely preparation of employment offers.
- Employee and Labour Relations_
- Advises management on the appropriate strategies to use in managing labour and employee relations matters such as discipline, performance issues, workplace conflict, accommodation requests, etc. and escalates to the Director, Human Resources as appropriate.
- Completes preliminary inquiries for employee and labour relations issues, gathers and documents information and data from managers and employees, and escalates to the Director, Human Resources as appropriate.
- In consultation with the Director, Human Resources, consults and collaborates with col