Budget & Financial Analyst I (Resources Coordinator)

**Schedule**

Monday - Friday, 8:30AM-4:30PM

35 hours per week

Hybrid Working Accomodation

**Education Level**

Bachelor’s degree in Finance, Accounting, Economics, or relevant field of study

**Career Level**

4 years of relevant experience

Job Description Number

JD00656

The **Budget and Financial Analyst I (Resources Cooridnator)** will be responsible for the coordination and preparation of financial information and resource allocation plans for all funded research projects and core research infrastructure at the **Department of Family Medicine**.

Jointly reporting to the Managers of Finance and Research, the incumbent will liaise with research project Principal Investigators and Team Leads, while relying on university financial systems and supports, to effectively forecast, monitor and reconcile revenues and expenditures according to funding guidelines and timelines and to inform optimal allocation of staff resources.

This role entails overseeing multiple projects and accounts, with a focus on managing personnel allocations within project budgets. This involves ensuring human resources are efficiently distributed across projects in accordance with project timelines and existing HR contracts. The **Budget and Financial Analyst I (Resources Coordinator) **shares responsibility for modelling and supporting policies and practices that are aligned with the Department of Family Medicine's commitment to truth and reconciliation with Indigenous Peoples, to addressing the harms of racism experienced by Black and People of Colour, and to creating and sustaining an equitable, diverse and inclusive workplace for all.

**Job Summary**:
Responsible for the coordination, consolidation, and preparation of financial information and related analyses in order to forecast financials and develop program budgets that maximize fiscal resources. Provides training and guidance to others as it pertains to departmental financial processes and procedures. Provides lead hand supervision to other staff.

**Purpose and Key Functions**:

- Analyze financial information to aid in the development and implementation of short-term and long-term financial planning.
- Develop multi-year budgets for review and approval.
- Project revenues and prepare detailed calculations of projected compensation costs and other expenditures.
- Prepare budget appropriation adjustments required after the approval of the original budget.
- Prepare working papers and consolidate information in accordance with financial auditor requirements.
- Develop estimates of time, resources, and budgets for various program activities and events.
- Plan and coordinate timetables and budget processes for budget review with various departments.
- Meet with departments to review resource plans in order to prepare financial projections.
- Coordinate and schedule data flow and financial information required for the preparation and development of detailed financial statements.
- Scrutinize, analyze, and reconcile detailed financial reports and records.
- Monitor and investigate error and exception reports.
- Analyze business processes to ensure efficiency and proper controls for accurate financial reporting and the safeguarding of assets. Recommend changes to improve processes.
- Act as a resource to staff, departments, and external agencies, and respond to inquiries, questions and concerns pertaining to financial issues.
- Provide advice on the restructuring of accounts for proper management control and streamlined reporting.
- Coordinate the collection, verification, analysis and reporting of financial data.
- Interpret and communicate applicable financial policies, procedures and guidelines to others.
- Assist with internal and external audits by preparing audit files and responding to auditor inquiries.
- Develop and deliver training and information sessions.
- Analyze data and assess for reasonableness.
- Develop budgets for review and approval.
- Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year.
- Exercise appropriate controls, monitor, and reconcile accounts.
- Write a variety of document and reports such as procedure manuals, accounting reports, and financial statements.
- Perform various analyses and reconciliations of accounts. - Generate reports and account statements and review for accuracy.
- Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
- Generate reports and account statements and review for accuracy.
- Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
- Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, and payables.
- Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
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