Project Coordinator

2 days ago

Burlington, Canada Element Forensic Engineering Full time

Element Forensic Engineering’s mission is to provide all encompassing industry leading services, innovative solutions, and collaborative support, at an exceptional value.

**We are dedicated to**:

- Conduct ourselves with a commitment to social responsibility.
- Deliver high quality products with exemplary timelines.
- Be positive, helpful, and available.
- Lead, not compete.

**Position Overview**:
The _**Project Coordinator**_ plays a key role in supporting the technical team by organizing and coordinating our firm’s current and future projects. Detail-oriented and highly organized, the individual in this role manages a range of administrative tasks while ensuring timely, accurate reporting that contributes to the overall success of each project.
- **Core Responsibilities**:_
- Create, maintain, and monitor all project files, updating as needed throughout project lifecycle.
- Assign tasks to internal teams using project management software.
- Ensure deadlines are communicated to all appropriate team members and manage changes to timelines and team as needed throughout the project lifecycle.
- Timely and accurate documentation of project file updates.
- Provide support to the technical team as required.
- Coordinating and communicating with clients on project timeframes.
- **Secondary Responsibilities**:_
- Providing administrative support within the departmental Coordination functions.
- Administrative support may include but not limited to:

- Follow-up with any internal and external groups for missing file information.
- Coordinating tasks for Element Consulting Services as required.
- **Company Representation**:_
- Continuously monitor and assess departmental processes and procedures; identify areas for improvement and propose solutions to enhance efficiency within the division.
- Ensure compliance with industry standards and company expectations.
- Act as a liaison with internal and external clients, and contractors, on a regular basis.
- Embody and promote the values of Element, acting as a brand ambassador for the organization.
- Any other duties needed to help drive our Vision, fulfill our Mission, and abide by our Organization’s Values.

**Qualifications**:

- **Education**:_
- Degree or 2 year diploma in Business Administration, Office Administration, or a related area.
- **Experience**:_
- 2+ years office experience with previous experience in an administrative role.
- **Skills and Knowledge**:_
- Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with project management software (Celoxis) and Zoom is an asset.
- Ability to handle confidential information with discretion.
- Self-disciplined to meet independent deadlines.
- Able to work well in a fast-paced office environment under pressure.
- Enjoy working as a team and willing to support other roles.
- **Communication Skills**:_
- Exceptional verbal and written communication skills, with the ability to effectively communicate complex technical information to both internal and external stakeholders.

**Work Location**: Office based in Burlington, Ontario.

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

**Benefits**:

- Company events
- Dental care
- Discounted or free food
- On-site parking
- RRSP match
- Vision care

Work Location: In person

Application deadline: 2025-09-24

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