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Onsite Coordinator
3 weeks ago
Why Join our Team? At Vallen, we embrace what makes us unique. We thrive on the diversity of our associates and the different ways each of us contributes to Vallen’s success. We pride ourselves on being an inclusive company that values the growth of our associates. When you join Vallen, you become part of our winning team. Our vast network of connections is here to help you transform your job into a career. Vallen is an industry leader in delivering flexible supply chain solutions while creating value for our customers, our supply partners, and our associates.
**Scope of the Position**:
The Onsite Service Coordinator performs the following duties: Schedule, and discuss Trailer availability with internal / External customers, Coordinate with internal / external customers on our expectations, Coordinate with construction order desk to ensure the trailer is properly set-up with the Correct customer, PO and ship-to's, Quoting, Billing, Facilitate the loading and unloading of onsite trailers, storage of merchandise and supplies, Training Shutdown attendants and general housekeeping.
**Responsibilities**:
- Actively supports the Company’s quality process to achieve total satisfaction of external and internal customer’s requirements, striving for error free work.
- Required to support and train the shutdown and turnaround attendants.
- Sets and maintains high standards of professionalism in all aspects of both business and personal endeavors.
- Oversee the shutdown opportunities and assist in the staffing for those opportunities.
- Checks, counts and account for items within trailers; verifies accurate count of incoming and outgoing materials and merchandise.
- Assists in the annual inventory; may write up receiving or shipping reports; may file documentation.
- Quoting and billing of all trailer related activities.
- Ongoing communication and collaboration with members of Supply Chain.
- Strives for continuous improvement by offering suggestions that could improve the process, procedures or safety.
- Completes required documents neatly and accurately and in a timely manner.
- Notifies supervisor for potential security problems.
- always Observes safety regulations and wears required safety attire.
- Maintains good housekeeping and reports any dangerous situations or malfunction of equipment; reports fire and safety hazards to their supervisor.
- Follows ISO procedures for Pick-pack-ship and Receiving process, and Verification process.
- Completes all necessary documents for receiving discrepancies including Non conformances etc.
- handle requests from internal / external customers.
- Maintain and Process daily invoicing.
- Read, understand, and follow Vallen’s health, safety, and environment policies and all applicable OH&S legislation/regulations
- Actively participate in Vallen’s health and safety management system, including training, audits, assessments, safety meetings, and inspections
- Identify, control, and report workplace hazards including following WHMIS/TDG requirements and reporting near misses
- Report workplace injuries immediately and participate in any return to work programs or requirements
- Be fit for duty and physically capable of performing all required tasks
- Other duties as required.
**Qualifications**:
- High School Diploma or equivalent required.
- TDG - Dangerous Goods Course.
- Whmis training course.
- Ability to operate all equipment and vehicles safely.
- Ability to read, write and communicate.
- Ability to operate computer and company software.
- Ability to perform simple arithmetic.
- Ability to make decisions which effect warehouse procedures under the direction of the Supervisor.
- Ability to work varied hours/days as business dictates.
- Ability to follow directions.
- Ability to meet deadlines and prioritize.
- Ability to move and handle merchandise weighing 0-50 pounds.
- Good eye/hand coordination, and good motor skills.
- Ability to stand, squat, stretch, and bend.
- May require valid motor vehicle operator’s license.
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Equal Opportunity Employer - Ethnically and Culturally Diverse/Females/Veterans/Disabled/Sexual Orientation/Gender Identity
