Postgraduate Medical Education

**Postgraduate Medical Education (PGME) Manager**:
**Primary Purpose**: Reporting to the Associate Dean, Postgraduate Medical Education (PGME), the PGME Manager ensures effective and efficient day to day operations in the Postgraduate Medical Education Office that are aligned with the PGME policies and strategy.

Provides leadership, direction, mentorship and expertise in the various administrative facets of the PGME programs to ensure adherence with national Accreditation Standards, the RDoS collective agreement, and College of Medicine and PGME policies.

Responsible (decisions, direction, oversight and support) for human resources, information technology/systems, facilities management, data management and financial management in the PGME office.

This position is in direct and constant collaboration with all PGME team members and other internal and external stakeholders and it is essential to maintain positive working relationships with various stakeholders.

**Nature of Work**: The Manager reports to the Associate Dean, PGME and works closely with other senior leaders in the college to provide leadership and oversight which ensures a high standard of postgraduate program management and delivery. The work of the position is complex and demanding, often involving highly confidential and sensitive information. The scope of the work is broad with a significant institutional impact.

**Accountabilities**:

- Manage the PGME Office
- Human resource management:

- Acts as the PGME Office’s liaison and primary contact with the College of Medicine and the University of Saskatchewan Human Resources Department as appropriate.
- Plans for, recruit, mentor, supervise, performance manage and direct the work of PGME office staff (including floater positions, some program administrators).. Administers the relevant collective agreements, handbooks, and employee guides.
- Leads onboarding process, including orientation and training for staff. Assesses staff training and development needs, and ensures that employees receive training required to improve and sustain successful performance.
- Establishes performance standards and conduct regular performance reviews for staff, provide coaching and/or discipline whenever appropriate. Investigates, addresses and resolves employee/labour relations issues, including making decisions regarding disciplinary and discharge matters
- Ensures confidential files are maintained.
- Responsible for time reporting of all in-scope PGME staff, manage overtime, vacation, sick leave and other leaves; authorize all personnel forms.
- Ensure human resource functions within the unit are consistent with the College of Medicine and PGME Office strategic directions.
- Advise the Associate Dean (AD) on human resource matters.
- Information systems/ technology management
- Oversee the management of the PGME Office’s IT equipment and assignments.
- Act as liaison between College of Medicine IS/IT and the PGME Office to ensure PGME’s information technology system requirements are being met.
- Review information technology requirements, at the PGME Office and residency program levels, on a regular basis to ensure that the Faculty of Medicine is optimizing its resources in this area.
- Financial management:

- Works in collaboration with the AD-PGME, Financial Services Coordinator, and the financial services team within the College of Medicine in order to ensure a balanced budgeting process, including assisting with budget development and management.
- Data management and reporting (including credentials verification)
- Ensures this work is aligned with the Data governance policies of the PGME office and the University of Saskatchewan and manages risk related to the overall data steward role of the AD-PGME.
- Collaborate with IT/IS groups to maintain and improve resident record keeping systems, competency-based medical education delivery to maintain and improve resources for residents and programs.
- Oversee the postgraduate information system and management of the database for all trainees and ensure supply of accurate data/statistical reports for internal and external stakeholders.
- Ensures verification of annual data supplied to Canadian Post MD Education Registry (CAPER) to be published in national reports used by governments, universities and other stakeholders.
- Facilities management:

- Oversees and ensures PGME facilities are appropriate and conducive to optimal work.
- Manage PGME Office Activities
- Policies, Strategy and Procedures:

- Provides direction for implementation and interpretation of internal and external policies and procedures related to PGME. Ensures these policies are regularly reviewed and updated.
- Ensures development, updating and maintenance of standard work to reflect PGME policies and processes.
- Provides strategic counsel to the Associate Dean and other senior leaders in the College of Medicine on PGME-related issues.
- Ensures completion of special projects as re